COSS County Administrative Assistant

Position Information

Posting Number PG190794CE

Position Number NE-

Position Type NC Cooperative Extension (EPS)

Department Information

Job City & State Jackson, NC

Department NCCE Northampton County

System Information

Working Title COSS County Administrative Assistant

Appointment 12 Month Recurring

Job Type Full-Time - Permanent

FTE .9375

Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are the model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians.

Check out this video on what it’s like to work for NC State Extension.

While our employees are located in NC County offices, they reap the benefits of employment at NC State University. Some of our benefits include:

The County Administrative Assistant is a member of the staff of the North Carolina Cooperative Extension ( NCCE ). The County Administrative Assistant’s primary responsibility is to provide support to the County Extension Director and other staff as assigned. The County Administrative Assistant cooperates with colleagues in the NCCE and county leaders in performing assigned responsibilities. The performance of assigned responsibility is governed by the philosophy, objectives, policies, and procedures of the NCCE.

Primary Function of Organizational Unit

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina citizens.

Northampton County covers 537 square miles of prime agricultural land in the Upper Coastal Plains in northeastern North Carolina. The Roanoke River is located along the southern border of Northampton County. Two lakes (Gaston and Roanoke Rapids Lake) are located at the western end of Northampton. Northampton County is located approximately 103 miles from the nearest beach, Virginia Beach, VA and is located approximately 100 miles from our State Capital, Raleigh, NC.

The county population is 17,129 (2021). The county seat and home of the Northampton County Extension Center is Jackson, North Carolina. Our Northern border is the North Carolina/Virginia State Line.

To learn more about the NCCE Northampton County Center go to

The County Administrative Assistant position provides office support and leadership, under supervision, to the Extension staff and does related work as required to support educational programs in a variety of areas including some data entry and office supply management. Responsibilities include providing administrative support for the County Extension Director and other staff/program areas including Agriculture, Natural Resources, 4-H and Family and Consumer Science.

Position interacts with other county departments (Human Resources, Finance, Budget, Facility Services, etc.) to ensure effective relationships with county government. The County Administrative Assistant will work with the County Extension Director to develop and effectively manage the county budget.

• The County Administrative Assistant will work with the County Extension Director to develop and effectively manage the county and NCSU Extension budget and on-going financial procedures as well as maintaining grant fund budgets.
• Responsible for submitting all volunteer background checks and maintaining appropriate records.
• Work with electronic travel, leave, and reporting systems.
• Perform office support duties of file management, purchasing and maintaining office supplies, reviewing/screening mail, and processing outgoing mail (including mass mailings).
• The successful candidate will provide customer service to call-in and walk-in clientele and should have the ability to respond to all clientele.
• Marketing Extension programs and success through creation of reports, maintaining and updating the website, social media and all other communication outlets.
• Creation of educational materials and newsletters.
• Assist Agents in creating program announcements and other event promotion materials.

Number of Permanent Employees this Position Supervises 0

Percent of Time Spent n/a

Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

Department Required Skills

• An extensive knowledge of computer applications is required including Word, Excel, Google Suite, and must have a willingness to learn new relevant software programs as they become essential.
• Must be highly motivated and have strong organizational skills and the…