Senior Workplace Specialist

Overview

At Collibra, we believe that a great workplace is more than just a space, it's a place where people feel connected, supported, and set up for success. To ensure continued success in our evolution, we're looking for a hands-on, hospitality driven Senior Workplace Specialist who will lead the day-to-day operations of our Raleigh office while also providing operational support for Collibra's global employee experience and onboarding programs.

In this role, you'll be the go-to person for all things workplace in Raleigh, acting as a trusted resource for employees and visitors alike. You'll play a key role in shaping the local culture, supporting company-wide programs, and delivering a seamless, welcoming workplace experience.

This is a great opportunity for someone who enjoys building, thrives in a fast-paced environment, and brings both operational rigor and a strong service mindset. You'll be part of our global People and Places team, reporting directly to the Senior Manager, Workplace and Real Estate with a dotted-line partnership to Employee Experience. This role is expected to work from our Raleigh office 5 days per week.

• Lead day-to-day workplace operations and oversee the experience in our Raleigh office.
• Own key workplace programs in Raleigh such as food, supplies, mail, office supplies, and visitor support.
• Be the main point of contact for Raleigh workplace needs, welcoming guests, assisting employees, and coordinating with building management.
• Respond to and manage workplace service tickets globally, escalating issues when necessary and ensuring timely resolution.
• Support event logistics, such as team offsites, customer visits, leadership sessions, and employee engagement activities.
• Support the new hire onboarding experience locally, fostering meaningful local connections.
• Plan and execute events like anniversaries, social gatherings, and lunch & learns in Raleigh.
• Track vendor spend and help manage local budgets; work with Procurement to onboard and manage vendors.
• Ensure compliance with local health, safety, and environmental standards in Raleigh and act as the Workplace team's Health & Safety lead globally.
• Contribute to sustainability and inclusion initiatives.
• Maintain close relationships with Raleigh employees and use their feedback to shape local workplace programs.
• Contribute to the implementation of global workplace programs, adapting them to fit the Raleigh context.
• Provide operational and administrative support for new hire orientation and onboarding programs.
• Coordinate the scheduling, logistics, and communications for virtual orientation and onboarding sessions, including Zoom facilitation support.
• Support the execution of quarterly live onboarding events, including logistics, onsite coordination, materials, and attendee experience data.
• Manage onboarding-related operational tasks such as calendar coordination, facilitator support, room setup, materials preparation, and post-session logistics.
• Contribute ideas and feedback from a workplace perspective to help continuously improve the onboarding and employee experience
• Support cross-functional coordination with People Ops, IT, Workplace, and SMEs to ensure new hires are set up for success from day one.

• 3-4 years of experience in workplace or employee experience roles; experience as an office site lead preferred.
• Ability to work full-time onsite in Raleigh
• Experience supporting hybrid work environments and delivering solutions that support a distributed workforce.
• Familiarity with vendor management, budgeting, onboarding support, event logistics, and employee engagement.
• Experience working across time zones or in global teams, with an understanding of how to adapt support accordingly.
• Physically able to stand, move, lift, and carry items as needed (up to 50lbs).

• Hospitality-driven and passionate about creating welcoming, well-run office environments and positive employee experiences.
• Proactive and resourceful, with a knack for solving problems and anticipating needs.
• A clear communicator, comfortable with verbal and written communication, signage, and internal messaging.
• Detail-oriented and organized, with a strong ability to manage competing priorities.
• A team player who collaborates well across departments such as IT, Finance, and People.
• Open to feedback and constantly seeking ways to improve the employee experience.
• Comfortable working with a dual-reporting structure and independently managing day-to-day tasks.
• Willing to jump in and tackle any task, regardless of how large or small.

• Within your first month, you've built relationships with the team and developed a strong understanding of the Raleigh office and core workplace operations.
• Within your third month, you've established trust with key stakeholders, internal teams, and vendors and are routinely supporting any immediate workplace or onboarding operational needs.
• Within your sixth month, you're driving noticeable…