Event Coordinator, Administrative​/Clerical

Job Title

Event Coordinator

Location:

Raleigh, NC

Department: NC State Student Centers

Posting Number: PG194814SP

Position Number:

Work Schedule:

8am-5pm, Monday-Friday (40 hours per week) with flexibility for additional hours including evenings and weekends.

Salary Range: $50,000 - $50,816 (annual) and classification band salary $34,602 - $58,870. Salary grade NC10.

The Event Coordinator is responsible for managing event reservations and catering requests for a wide range of clients, including student organizations, university departments, and non‑university groups. Requests are received through virtual platforms, in‑person meetings, and email. This position plays a critical role in ensuring events are accurately scheduled, properly staffed, and fully compliant with University policies and operational requirements.

• Meet with clients for complex events to determine room setup, audio‑visual, staffing, and catering needs. Confirm existing reservations with clients prior to events.
• Process and prioritize event reservations for multiple venues based on space availability, event scope, and complexity.
• Coordinate event logistics with building services, catering, and internal and external partners to ensure successful execution.
• Evaluate event scope and complexity to determine appropriate staffing levels in accordance with NC State Student Centers' policies.
• Ensure events comply with University policies, safety regulations, and operational requirements.
• Assist with recruiting, hiring, training, scheduling, and supervising temporary and student event staff.

• Model the Division's mission and values, fostering a positive, cohesive workplace and congeniality among co‑workers.
• Understand the goals and culture of the organization and how employees' work activities, teamwork, and customer service impact clients.
• Adhere to all University policies, procedures, and regulations, and Division standard operating practices and protocols.
• Perform other duties as assigned to ensure Student Centers business needs are met.

Minimum Experience/

Education:

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Qualifications:

• Experience in event coordination, hospitality, conference services, or a related field.
• Strong written and verbal communication skills to effectively communicate with customers, peers, and supervisors.
• Strong organizational skills with the ability to manage multiple events simultaneously.
• Working knowledge of Google Suite (Email, Docs, Calendar, Sheets, and Slides) and/or Microsoft Office Suite (Word, Excel, and PowerPoint).
• Knowledge of event management software and scheduling systems.

Required License or Certification:
Valid Driver's License required. State vehicle furnished to drive to events or other Campus Enterprises locations.

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• Childcare benefits, Wellness & Recreation Membership, and Wellness Programs

Disclaimer:
Perks and Benefit eligibility is based on Part‑Time or Full‑Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Job Open Date: 01/16/2026

Earliest Close Date: 01/23/2026

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability‑related accommodations in the application and interview process are welcome to contact 919‑513‑0574 to speak with a representative of the Office of Equal Opportunity.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E‑Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.