Administrative Support Specialist

1 day ago Be among the first 25 applicants

Position: Administrative Support Specialist

Location: Raleigh, NC (Onsite)

Pay: $65,000/year

Experience: 2 to 3 years of relevant experience in a corporate or professional setting, supporting a group of executives or senior leaders.

Education: Bachelor’s degree preferred, or equivalent experience.

Type: Full-time;
Contract to Hire

Schedule: Monday - Friday

Greene Resources is seeking a highly skilled and proactive Administrative Support Specialist to support members of our Execution Team in meeting their business goals! This role requires exceptional organization, discretion, and adaptability in a fast‑paced environment. The ideal candidate will be a strategic partner, providing high‑level administrative support while collaborating across multiple areas of the organization.

• Oversee complex, high‑volume scheduling across multiple calendars, proactively resolving conflicts and anticipating needs.
• Plan and manage domestic and international travel, including itineraries, accommodations, and logistics.
• Process business expense reports with accuracy and efficiency.
• Schedule and coordinate internal and external meetings, arrange catering, and support small events or ad‑hoc gatherings.
• Assist with confidential document preparation, binding, and file management.
• Provide administrative support to Operations and other teams as needed.
• Update and maintain internal reports and databases as required.
• Serve as a backup for reception duties and assist with general office needs.
• Manage multiple priorities efficiently without overlooking critical details.
• Anticipate challenges, problem‑solve independently, and take initiative to improve processes.
• Strong verbal and written communication skills, with the ability to interface effectively across all levels of the organization.
• Exercise the highest level of confidentiality in handling sensitive business matters.
• Quickly learn and adapt to new systems, leveraging technology to optimize efficiency.
• Work well in a team‑oriented, fast‑paced environment and remain flexible amid changing priorities.
• Understand business priorities and how to align administrative support accordingly.
• Demonstrate a positive, approachable, and service‑focused attitude when interacting with internal and external stakeholders.

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and experience with CRM systems.
• Experience coordinating complex travel, including working with travel agencies or online booking platforms.
• Ability to manage multiple deadlines, work under pressure, and prioritize effectively.
• This role is ideal for a proactive and dependable professional who thrives in a dynamic environment and is eager to contribute to a growing and collaborative team.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.