Project Manager, Operations Manager, Program ​/ Project Manager

Role Summary

The Project Manager will support the V&I Center for Scientific Exchange Excellence by leading cross-functional project execution, vendor coordination, and operational communications across multiple concurrent initiatives. This role requires strong organizational skills, proactive risk management, and the ability to manage complex workflows in fast-paced, regulated environments.

The ideal candidate brings experience managing multiple brands or programs simultaneously, coordinating both digital and non-digital initiatives, and acting as a central point of accountability across internal teams and external partners.

• Manage multiple projects and work streams concurrently, supporting several initiatives and stakeholders at once
• Maintain detailed project trackers in Excel, monitoring timelines, milestones, dependencies, and deliverables
• Lead project status meetings, prepare agendas, document outcomes, and track follow-up actions
• Identify project risks and resource constraints; proactively implement mitigation strategies
• Drive continuous process improvements to increase efficiency and delivery quality

• Serve as the central coordination point across internal teams (scientific, medical, creative, operational)
• Assign workflows, monitor progress, and ensure timely, high-quality deliverables
• Facilitate alignment across stakeholders to ensure objectives, timelines, and responsibilities are clearly defined

• Act as the primary liaison for external vendors, ensuring alignment to scope, timelines, and quality expectations
• Hold vendors accountable for deliverables and performance
• Track, reconcile, and report on project and vendor budgets
• Maintain accurate vendor-related updates within project tracking tools

• Quickly learn and independently manage internally developed (homegrown) systems and tools
• Maintain and organize internal Teamsites and collaboration platforms (e.g., Teams, SharePoint), including periodic clean-up and document governance
• Ensure consistent use of tools, templates, and processes across projects

• Own all project documentation, including:
  • Meeting agendas and materials
  • Meeting minutes and action item logs
  • Project updates and internal communications
• Support broader internal communications, including newsletters and cross-team updates
• Ensure documentation is accurate, timely, and audit-ready

• Required
• Bachelor's degree or equivalent professional experience
• 35+ years of project management or project coordination experience, preferably in pharma, biotech, medical communications, or regulated industries
• Proven ability to manage multiple projects or brands simultaneously
• Strong proficiency in Microsoft Excel and Microsoft Office tools
• Experience leading cross-functional meetings and managing complex workflows
• Excellent written and verbal communication skills

• Experience supporting Scientific Exchange, Medical Affairs, or Centers of Excellence
• Vendor management and budget tracking experience
• Familiarity with digital and non-digital initiatives (e.g., events, communications, platforms)
• Experience with collaboration and PM tools such as Smartsheet, SharePoint, Teams, Trello, or similar
• PMP, CAPM, or equivalent certification (preferred, not required)

• Strong time management and decision-making skills
• Proven ability to lead without direct authority
• High attention to detail with a strategic mindset
• Comfortable operating in fast-paced, multi-brand environments
• Proactive, adaptable, and solutions-oriented