Accounting Manager

Overview

The Accounting Manager is responsible for overseeing the day-to-day financial operations of Habitat for Humanity of Racine & Kenosha Counties while also managing select internal administrative and operational functions. This role ensures accurate financial records, strong internal controls, effective cash management, and smooth internal operations in support of the organization’s mission and growth.

Reporting to the CEO, the Accounting Manager works closely with an outsourced accounting firm that provides controller-level oversight, audit coordination, and technical accounting support. Finance responsibilities comprise the primary focus of the role, with operational duties clearly defined and secondary in scope.

To apply: Email the CEO (gbuenger) a cover letter and resume.

Accounts Payable & Expense Management

• Process and manage all accounts payable, including vendor invoices, subcontractor payments, reimbursements, sales tax, and credit card expenses.
• Ensure expenses are properly coded to the general ledger, grants, programs, and construction projects.
• Maintain vendor records, W-9s, COIs, and compliance documentation.
• Monitor approval workflows to ensure adherence to internal controls and purchasing policies.

Cash Receipts, Deposits & Accounts Receivable

• Process and record all cash receipts, including donations, mortgage payments, ReStore deposits, and other program revenue.
• Ensure timely and accurate bank deposits and reconciliation of receipts.
• Track accounts receivable and follow up on outstanding balances as appropriate.

Payroll & Benefits Administration

• Process payroll accurately and on schedule, including employee wages, taxes, and deductions.
• Coordinate with payroll providers and ensure compliance with federal and state regulations.
• Administer benefit-related payments and reconciliations in coordination with HR and external providers.

Financial Reporting & Reconciliations

• Prepare monthly financial reports, including statement of activities, statement of financial position, and budget-to-actual reports.
• Complete monthly bank, credit card, loan, and balance sheet reconciliations.
• Maintain organized financial records to support audits, reviews, and HFHI compliance requirements.
• Support the outsourced accounting firm in the month-end and year-end close processes.

Budgeting & Cash Flow Management

• Assist the CEO and leadership team in developing and monitoring the annual operating budget.
• Prepare cash flow forecasts and projections to support informed decision-making.
• Monitor construction project budgets and provide regular updates on spending and variances.

Grants & Restricted Funds Tracking

• Track restricted grants and contributions to ensure funds are used and reported in compliance with donor and grantor requirements.
• Support grant reporting by providing accurate financial data and documentation.
• Maintain schedules of restricted and designated funds.

Construction & Program Finance Support

• Track construction costs by project, phase, and budget category.
• Support internal construction approval processes and documentation.
• Coordinate with program and construction staff to ensure financial data aligns with operational activity.

Internal Controls & Compliance

• Maintain strong internal financial controls consistent with HFHI standards and best practices.
• Ensure compliance with organizational policies, IRS regulations, and accounting standards.
• Assist in implementing process improvements to strengthen efficiency, accuracy, and transparency.
• Track renewal dates, certificates of insurance, and compliance documentation.
• Assist with reports and surveys for Habitat International

Audit & External Partner Coordination

• Serve as the primary internal liaison to the outsourced accounting firm.
• Support annual audit or financial review preparation and respond to auditor requests.
• Implement recommendations from auditors or external accountants as appropriate.

Qualifications

• Bachelor’s degree in accounting, finance, or related field required.
• Minimum 3–5 years of accounting or financial management experience, preferably in a nonprofit organization.
• Experience working with outsourced accounting firms or auditors strongly preferred.
• Strong understanding of general ledger accounting and financial reporting.
• High attention to detail and commitment to accuracy and deadlines.
• Proficiency with accounting software and spreadsheets (e.g., Quick Books, Sage, Excel, , etc).
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong communication skills and ability to collaborate across departments.
• Commitment to internal controls, ethics, and confidentiality.

The salary range for this full-time, exempt position is $60,000 to $80,000 and is commensurate with experience. Benefits include health insurance, vision and dental insurance, generous PTO, retirement contributions and match, and professional development.

Occasional evening or weekend work may be required during audits or month-end close and Finance Committee…