Administration - Administrative Assistant

Administration - Administrative Assistant - Full Time

Fieldstone Memory Care of Puyallup, 2121 S Meridian, Puyallup, Washington, United States of America

Posted Friday, February 27, 2026 at 8:00 AM

The Administrative Assistant contributes to our joyful and vibrant community by welcoming and directing visitors, employment applicants, sales persons, employees, residents and family members to appropriate locations and parties; and by providing strong support for many community systems and programs.

• Welcomes visitors in person or on the telephone. Interacts with visitors, residents and staff in a joyful manner that contributes to our vibrant community.
• Provides information to inquiries in support of the marketing and sales effort. Assists with tours at the community.
• Maintains employee and department directories.
• Operates company phone system to receive & connect incoming telephone calls to proper party.
• Maintains safe and clean reception, entry way common areas, hallway, and potentially restrooms.
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Enforces appropriate security procedures.
• Performs related clerical work such as data entry, filling, sorting and distributing mail.
• May conduct preliminary screening of employment applicants.
• Assists with move‑in paperwork for new residents, orientation, and family members.
• Assists with Life Enrichment team on planning & guiding activities (including event planning) as needed.
• Assists the Business Office Manager with the onboarding process for new hires and maintaining electronic and physical employee files.
• Manages the long term care policy reporting.
• Help maintain active credentials and training requirements for staff. Updates systems and renewal dates.
• Assembles and maintains resident files.
• Completes Payscan Entry for invoices and start the invoice workflow.
• Helps in training other reception staff.

• A high school diploma or equivalent.
• General computer literacy and good knowledge of Microsoft Outlook, Excel and Word. Working knowledge of office machines (copier, fax, phone system, etc.).
• Good organizational and verbal/written communication skills. Ability to relate positively, effectively and appropriately with residents, families, community members, volunteers and other community staff.
• Possesses special interest in, and a positive attitude about, working with long‑term care residents and the elderly.
• Ability to read, write, speak and understand English. Demonstrates basic computer knowledge and ability and an aptitude to learn company applications.
• Pass a criminal background and fingerprint check.
• Meets all mandatory health requirements by State regulations.
• Ability to work independently (with minimum supervision).

While performing the duties of this job, the employee spends long periods sitting at a desk or computer workstation to perform their job duties. Extensive keyboarding and computer use is required. There may be some instances of standing. The employee occasionally required to walk, bend, stoop, and kneel. They may need to lift, push, or pull up to 20 pounds to move office equipment and supplies.

Tasks require good hand‑eye coordination, the ability to finger, handle, pinch or feel as well as the ability to reach with some degree of flexibility and stretching. The employee must have the ability to read close up, and the ability to hear and communicate effectively.

• Competitive Compensation Program - Actual pay rate will be calculated based on relevant years of experience and education/certification requirements.
• Shift differential for night shift employees.
• Bonus.
• Shift coverage bonus offered as needed.
• Health Care.
• Medical, Dental and Vision plans.
• Savings and Spending accounts to set money aside tax‑free for health care and dependent care expenses. HSA account includes employer contribution.
• Sick time accrues at 0.025 hours for every hour worked, available for use after 90‑days.
• Paid time off accrual eligibility at 12 months starting at 0.0326 hours PTO accrued for every hour worked.
• Floating Holiday: 0.04 hours accrued for every hour worked, up to 56 hours annually to be taken on the days most important to you, eligible upon hire.
• Time worked on the following holidays is paid at 1.5 times your normal hourly pay:
  New Year's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day and Christmas.
• Up to 3 days Bereavement Leave.
• Employer Paid Life Insurance.
• Traditional and Roth 401(k) after 12 months and 1000 hours worked, semi‑annual enrollment, with annual employer discretionary contribution.
• Employee Assistance Program.
• Cascadia Assistance Fund to provide financial help with hardships or continuing education.