Administrative Assistant

Job Title

Administrative Assistant

Admin Assistant Experience, MS Office, Calendar Management

Puyallup, WA

6 months or longer

$28-36 per hour

SS position summary is not provided in the original post, so it is omitted to keep the description concise.

• Provides administrative support to the management team, as well as performing all administrative support for the staff of the Operations, Construction, and Customer Service Departments.
• Composes, creates, and edits correspondence and reports.
• Assists with acquisitions, management contracts, and other growth-related business.
• Tracks and reports progress on conservation goals for Municipal Water Law requirements.
• Maintains, updates, and organizes filing systems and various calendars; makes travel arrangements; operates all office equipment.
• Updates water system; creates spreadsheets.
• Sets, organizes, and communicates information to departments when systems are contracted.
• Assists in planning meetings.
• Completes various recurring letter filings.
• Fills in for and assists other Administrative Assistants.
• Facilitates Water Availability requests, and manages correspondence with customers.
• Performs work on-site in the assigned office location.
• Performs other duties as assigned.

• Bachelor’s degree in Business Administration or related field and/or equivalent relevant experience.
• Five years of clerical and administrative experience, including word processing, spreadsheet development, documenting management issues, data collection, and report processing.
• Advanced Microsoft Office Outlook, Word, Excel, and Publisher skills.
• Proficient 10-key and data-entry skills.
• Valid Washington State Driver’s License.

• Knowledge of principles of English usage, spelling, grammar, and punctuation; knowledge of modern office and procedures.
• Knowledge of basic principles, procedures, and techniques of business letter-writing, record-keeping, and basic report preparation.
• Knowledge of the water industry.
• Ability to read maps and legal descriptions.
• Ability to work under pressure; be available to arrive early and stay late, as necessary, occasional weekend work.
• Ability to perform responsible and complex secretarial and administrative work involving the use of independent judgment and personal initiative.
• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or verbal instructions.
• Ability to maintain confidential data and information.
• Ability to establish and maintain cooperative working relationships with those encountered in the course of doing business.
• Ability to operate a variety of modern office equipment, including a word processor and/or computer terminal.
• Ability to compose and edit letters, memos, and reports.
• Ability to learn new software programs and perform internet research.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently with minimum supervision.
• Ability to take initiative to address issues and resolve problems.
• Ability to be well-organized and able to handle multiple priorities.
• Ability to provide excellent customer service, both internally and externally.
• Good interpersonal skills, enthusiasm, and ability to deal with customers in a pleasant manner.
• Commitment to the Continuous Improvement process.

Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate only, unless otherwise stated. Full‑time roles are eligible for Medical, Dental, Vision, Commuter, and 401(k) benefits with company matching.