Centre Executive

Job Summary

• Front office engagement of parents and visitors providing customer service and daily attendance of the child
• Provide information and application process concerning vacancies, school fees and programs, including co‑ordinating with statutory officers for application matters
• Facilitate parents’ application including calling parents up for enrolment concerning providing information and documents as well as planning for orientation sessions
• Maintain accurate students’ information concerning family information and fees
• Conduct monthly finance processes along fee collection invoices, giro deduction listing monthly, fee status reconciliation on subsidies and follow up on discrepancies
• Responsible for document safekeeping including children’s information for proper control and retrieval
• Responsible for the centre’s procurement
• Responsible for other administrative duties including storage of uniforms and stationaries.
• Support centre’s operational workflow

• Meet and greet parents, students and visitors at the school
• Provide proper information about school fees and programs
• Handles queries from parents and provide necessary support
• Process children attendance daily

Responsible for the all children and parent’s information in the Student Management Systems, that will

include the following:

• Children movements ranging from Enrolment, Withdrawal, Transfer, Change of program, Student Pass Application, Promotion of Children
• Fee Subsidy Applications
• Updating of School Fees
• Update of Vacancies into the system
• Maintaining centre documents including children’s personal information files (for audit purpose)
• Liaise with both external and internal stakeholders such as statutory board officers, to facilitate enrolment and subsidy/financial assistance application matters
• Responsible for proper storage of stationery and uniforms
• Perform front office general duties as may required

• Administer the application of parent’s application towards calling parents up for enrolment (in accordance to priority sequence) when a vacancy arises.
• Follow up with parents on the documents and payment.
• Planning of orientation sessions for parents and the children

• Issuing of invoices for purchases of uniforms etc
• Checking of monthly fee invoices
• Creating of monthly giro deduction listing, updating of monthly payment
• GSII monthly reconciliation
• Adding the correct subsidies discount for each child
• Follow-up on discrepancies for any over‑payment or under‑payment of subsidy as well as subsidies adjustments in CMS.
• Petty cash handling
• Purchase items from suppliers for capital expenditures, kitchen, stationery, events, etc Prepare Expenditure Requisition Forms and obtain price quotations from suppliers

• Minimum 3 GCE ‘O’ levels with at least B4 in English and credit in a second language.
• At least 2 years experience in an administrative role.
• Good interpersonal skills, able to relate to people from different culture and languages.
• Good written and verbal communication skills.
• Able to work independently, multi‑task and adapt quickly in a fast‑paced environment.
• Able to handle confidential information with discretion and integrity.
• Proficient in MSOffice Applications.
• Only Singapore Citizens need apply.

We offer a competitive remuneration package plus benefits to the right candidate. Suitably qualified applicants are invited to send your updated resume in PDF via apply button.

Please include a cover application letter and a detailed CV with current and expected salary, and copies of qualifications and testimonials. On appointment, original copies must be provided for verification.