Executive Assistant

Key

Roles & Responsibilities :
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage executives calendars and set up meetings
Make travel and accommodation arrangements
Help to manage daily expenses and prepare weekly, monthly or quarterly reports
Oversee the performance of other clerical/admin staff
Compliment work of office manager by supporting them when needed
Format information for internal and external communication – memos, emails, presentations, reports where appropriate
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system
Skills&Qualification

Required:

Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge (Outlook, Excel, Word, PowerPoint, etc.)
Shouldbe extremely familiar with using social media tools like Linked In, Facebook, Instagram
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g.e-calendars)
Excellent verbal and written communications skills
Discretion and confidentiality
2-5 years' experience working as Personal Assistant to Senior Leadership Team
PAdiploma or certification is a plus
Bachelor's degree or equivalent experience
Certificationson Microsoft Office suite