Procurement Advisor

Key Responsibilities Include

Replenishment:
Ensuring optimal stock and service levels for the TVH

Consolidation Center by managing parts availability, balancing stock rotation and fill rate, and enhancing customer experience (e.g., addressing Backorders, price/lead time changes). This involves facilitating Intercompany transfers for network availability.

Purchase Administration:
Reacting to and proactively responding to supplier

inquiries, systematically updating computer systems, and activating inbound

transport requests.

Complaints Administration:
Drawing up and following up on supplier complaints to secure correct parts or credit notes.
Invoice Administration:
Verifying invoices for accurate payments.

RESULT AREAS AND CORE ACTIVITIES

Replenishment

Optimal Stock Level & Service Level

Systematically follow up on planning tool signals to maintain optimal stock levels, balancing stock rotation and target service levels.

Activities:

Create and send orders, process reorder signals, adjust lead times and parameters, proactively prevent stock shortages, collaborate with purchasers on actions/projects, address unachieved promised lead times (communicate to sales, review parameters), handle intercompany questions and LT requests, and initiate actions/projects to improve supplier LTs.

Timely Order & Price Request Reception

Systematically follow up on order signals in the purchasing system to ensure timely receipt of purchase orders and price requests.

Activities:

Review signals, track and follow up orders, contact suppliers for delivery dates/collie size, pass on price/delivery time changes to buyers/administration, contact suppliers if price/LT is unacceptable to TVH, agree on problem delivery solutions (with purchaser), contact purchaser for unresolved issues (stock shortages, late delivery, backorders), establish optimal supplier communication (reminders, order confirmations), optimize transport arrangements (order consolidation), and manage dispatch signals cancel/leave orders for healthy rotation).
Purchase / Complaints / Invoice Administration

Effective & Efficient Purchasing Process

Interpret, process, and follow up on supplier information in the computer system, providing timely responses in accordance with TVH purchasing procedures.

Activities Purchase Administrator:
Process order

confirmations/responses/questions, arrange advance payments via IT, manage

inbound transport requests, and follow up on previous actions.

Activities Complaints Administrator:
Evaluate non-conformity signals (NCFs),

assess complaint necessity, and create/forward/follow up/register complaints.

Activities Invoice Administrator:
Compare invoices with orders (quantity, price, articles), link purchasing lines to invoices, assign correct invoice status for accounting, assess complaint necessity, and create/forward/follow up/register complaints.

Informed & Coordinated Purchasing Process

Exchange information with colleagues from own and other departments involved in purchasing to ensure everyone is informed and has correct information for customer

satisfaction.

Activities Purchase Administrator:
Process emails/faxes/phone calls, and

communicate supplier responses to purchasers.

Activities Invoice Administrator:
Process emails/faxes/phone calls, discuss

deviations (price, quantity, costs) with purchasers/managers, and inform suppliers about complaints.

Accurate & Up-to-Date Purchasing Information

Register new information, actions, and changes correctly and systematically to ensure all involved have the most recent data. Assess existing information accuracy and correct system errors.

Activities Purchase Administrator:
Keep supplier prices/information updated,

correct incorrect data (with manager/purchaser consultation), and check payment conditions registration.

Activities Invoice Administrator:
Update supplier sheet (Country of Invoice), keep supplier prices/information updated, update complaint information in the complaints program, pass on high transport/administration/additional costs, and correct incorrect country of origin information.
Supplier Management
Compliance Data Management:
Maintain and update compliance data for all

suppliers.

Collaboration with Teams:
Work with SR manager, Global Supplier responsibles,
Reporting and Documentation
Accurate Record Keeping:
Maintain up-to-date records of procurement activities (order details, supplier info, compliance data).
Performance Reporting:
Prepare regular reports on procurement performance, supplier metrics, and order status for decision-making.
Documentation Management:
Ensure all supplier agreements, contracts, and

communications are documented and accessible.

Process Improvement and Optimization
Process Streamlining:
Identify opportunities to enhance procurement processes, reduce costs, and improve efficiency.
Best Practices Implementation:
Implement best practices and innovative solutions for procurement and intercompany transaction workflows.

Cross-Functional Collaboration:

Align procurement strategies with overall

business…