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Job Description & How to Apply Below
Description:
Flyt Base is a leading Physical AI software platform enabling autonomous operation of drones and robots worldwide. Its solutions—available on cloud, edge, and on-premise—support industries by facilitating 24/7 operations at locations such as oil refineries, solar farms, rail yards, and industrial sites. Flyt Base’s intelligent platform efficiently manages fleets of third-party drones and robots, integrates data from multiple sources, and leverages AI to detect threats, predict failures, and optimize operations.
The platform is at the forefront of innovation, delivering advanced automation that enhances safety and efficiency in industrial environments.
Role
Description:
To manage day-to-day workplace operations and on-ground execution, supervise admin support staff, handle office assets and infrastructure, and ensure a clean, safe, disciplined, and smoothly functioning office environment.
Reports to:
People Success Manager
Direct Reports: Pantry boy, Office boy
Key Responsibilities:
Team Supervision & Task Allocation
Assign daily tasks to the pantry boy and office boy wisely and optimally
Balance workload and priorities
Ensure attendance, punctuality, discipline
Ensure backup coverage during leave or absence
2. Internet & IT Infrastructure Management
Manage office internet connectivity, including:
Broadband connections
Internet Leased Line (ILL)
Coordinate with ISPs for downtime
3. Asset Management & Technical Handling
Handle office assets, including laptops, monitors, chargers, peripherals and accessories
Allocate assets to new joiners and recover assets during exits
Maintain accurate asset inventory records
Handle first-level technical troubleshooting
Coordinate with vendors for advanced issues
4. Daily Office Operations
Manage day-to-day office operations, including tea, snacks, fruits, and pantry services
Office opening and closing
Ensure daily admin checklists are completed without fail
5. Workplace Hygiene & Environment
Maintain cleanliness across: pantry, washrooms, meeting rooms, common areas
Ensure hygiene checklists are followed strictly
Coordinate deep-cleaning activities as planned
Proactively suggest improvements for a clean, organised, and pleasant workplace
6. Maintenance Management
Handle floor-level maintenance issues, for example: electrical, plumbing, AC, furniture
Coordinate with vendors and track issue closure
7. Inventory, Purchases & Expense Support
Maintain minimum stock levels-housekeeping, stationery, site reqs
Manage site-level purchases and expenses
Maintain records of purchases and sales
Submit bills and supporting documents to the accounts team on time
8. Guest, Courier & Travel Support
Handle guest hospitality
Manage courier dispatch
Support domestic travel coordination when required
9. Events & Coordination
Support internal and external events
Coordinate logistics, vendors, and setup
Must-Have Requirements:
Prior hands-on experience managing an office floor
Strong knowledge of office assets (laptops, monitors, chargers, peripherals)
Basic technical troubleshooting ability
Ability to manage internet connectivity (broadband / leased line coordination)
Vendor negotiation or cost-optimisation experience
Strong discipline, ownership
Best-to-Have
Skills:
Experience using AI tools to improve productivity (tracking, documentation, reporting)
Proven experience in introducing process improvements or SOPs in previous roles
Experience handling office relocations or office setup
Ability to suggest workplace experience improvements
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