Job Description & How to Apply Below
Role
Title:
Admin Secretary
Scope: To provide general admin support to the GBS Hub Leader of TMICC Global Capability Centre in Pune, India
Reports to:
Asia Pacific Global Capability Centre (GCC) GBS Hub Leader
Location:
Pune
Terms &
Conditions:
local terms
ABOUT MAGNUM ICE CREAM:
Life Tastes Better With Ice Cream
The Magnum Ice Cream Company (to be separated from Unilever) will be the largest global Ice Cream Company in the world, with over 100 years of experience delivering a diverse range of indulgent, yet responsible, craft food experiences and treats delighting consumers. Committed to innovation, quality, and sustainability we have 35 brands, including 3 one billion Euro brands (Magnum, Wall's, Ben & Jerry's), a strong presence in over 60 countries, generating annual revenue of €8 billion.
All brands are driven to transform moments into memories through indulgent yet responsibly made and marketed products. We have a well-developed strategy to deliver growth and value creation which is clear on where to play and how to win.
We turn the ordinary into the extraordinary by designing unique and innovative Ice Cream experiences that make life taste better, creating joyful experiences. In our Ice Cream business, we're crafting the future through innovation and imaginative minds, creating unique products. We spark moments of happiness for people and within the communities where we operate. However, it is not as simple as it may seem.
As Ice Cream makers we are serious about happiness. With warm hearts, we create the coolest products.
We are committed to developing and nurturing talent within our Ice Cream company. You will have ample options for career growth and exploration, allowing you to explore roles and opportunities across the new organisation. Your career development will be a priority for us, and we are dedicated to supporting your growth journey within the new company.
ABOUT GLOBAL BUSINESS SOLUTIONS (GBS): A business partner & transformation engine for TMICC and aim to offer integrated of People, process, data and technology from design to deliver.
This is your chance for a 'once in a lifetime' career experience, playing a part in the creation of a fully independent, new Ice Cream organization. As part of this set-up, Magnum Ice Cream will establish a future-fit and innovative GBS organization, partnering with multiple business functions across a global footprint to optimize processes, unlock business savings, and operational efficiency.
The GBS organization will partner key business functions including Finance, Enterprise Solutions and Information Technology, Procurement, Supply Chain, HR, Marketing, Customer Development and Sales, and Sustainability. A significant proportion of GBS roles will be based in one of our GBS hubs in Pune India, CEE and Mexico
Job Purpose
As a general assistant and admin secretary you will provide administrative, clerical, and coordination support to ensure smooth office operations. You will assist the Admin team and leadership with scheduling, documentation, communication, and facility-related tasks. Finally, you will act as a central coordination point for internal teams, visitors, vendors, and administrative activities.
Key Responsibilities
Administrative & Clerical Support
Manage calendars, scheduling, meeting coordination, and appointments for the Admin team or designated leaders.
Prepare letters, memos, reports, presentations, and routine documentation.
Office Coordination
Coordinate with facilities, IT, security, housekeeping, and pantry teams for daily support needs.
Maintain office supplies, stationery, inventory tracking, and vendor coordination.
Record & Document Management
Maintain filing systems (physical & digital), employee movement logs, visitor registers, and admin records.
Support data entry, documentation accuracy, and timely information updates.
Travel & Logistics
Assist in booking travel, accommodation, transport, and other logistics for employees or visitors.
Coordinate visitor passes, meeting room bookings, and hospitality.
Vendor & Service Coordination
Liaise with external vendors for courier services,…
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