Assistant Manager Administration

Assistant Manager – Admin
About Amber
Amber is a global student accommodation platform—think   for student housing . We help over  80M students worldwide  find and book long-term accommodation near their universities, without the friction of negotiations, paperwork, or broken payment systems.
With  1M+ student housing units across 6 countries and 80 cities , we're the world's leading student housing platform. Backed by  $18.5M from marquee investors like Gaja Capital , we're on a fast growth path toward  $1B in annual gross bookings .
If you enjoy building things from scratch, taking ownership, and making workplaces run smoothly—this role is for you.

Role Snapshot

Location:

Pune (Viman Nagar)

Experience:

2–3 years

Reports to:

Head – IT Infrastructure & Administration
Type:  Full-time

What You'll Do
You'll be the  go-to person for everything admin and workplace operations —owning day-to-day office functioning, external coordination, travel, hospitality, and employee engagement support. This is a  hands-on, high-ownership role  in a fast-moving startup environment.

Key Responsibilities

Office & Workplace Operations
Own daily office operations—supplies, inventory, vendors, and workspace readiness.
Ensure meeting rooms, workstations, and common areas are always functional.
Maintain physical and digital admin records and documentation.
Support HR, Finance, and leadership with admin coordination.

External & Compliance Coordination
Handle end-to-end coordination with banks, notaries, and government offices.
Manage KYC, account-related documentation, notarization, and registrations.
Track and maintain logs for all official submissions and documents.
Coordinate couriers and external service providers as needed.

Facility Management
Ensure cleanliness, maintenance, and smooth functioning of the office.
Manage housekeeping, security, and technical support staff.
Coordinate with vendors for utilities, repairs, AMC, HVAC, and pest control.
Ensure compliance with health, safety, and fire norms.

Vendor & Admin Procurement
Work with vendors for office supplies, services, and maintenance.
Track invoices, budgets, and ensure timely payments.
Follow up to ensure work is completed on time and to expected standards.

Travel Desk & Hospitality
Own employee and leadership travel—flights, hotels, transport, and itineraries.
Manage bookings, cancellations, reimbursements, and travel vendors.
Ensure adherence to travel policies and cost efficiency.
Manage hosting of partners, clients, and visitors.
Coordinate meeting logistics, food & beverages, and office arrangements.
Ensure a warm, professional guest experience at all times.

Employee Engagement & Office Events
Support HR in planning and executing employee engagement initiatives.
Coordinate logistics for office events, celebrations, and team activities.
Help create a vibrant, well-run workplace experience.

Reporting & Governance
Maintain basic reports and logs for admin, facility, and compliance activities.
Support audits with accurate documentation and timely follow-ups.

What We're Looking For
2–3 years of experience in office administration, facility management, or similar roles.
Comfortable handling  external visits  (banks, government offices, vendors).
Strong ownership mindset—someone who gets things done without being asked twice.
Good communication and coordination skills.
Organized, proactive, and able to multitask in a fast-paced environment.
Proficient in MS Office and everyday tech tools.
Willing to travel locally within Pune when required.

Why Join Amber
High-impact role with  end-to-end ownership
Fast-growing startup with global exposure
Opportunity to shape workplace experience as the company scales
Collaborative, energetic work culture