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Job Description & How to Apply Below
MIT ADT University is dedicated to fostering innovation and excellence in education, research, and community engagement. Our mission is to empower students and faculty to achieve their highest potential in a collaborative and inclusive environment.
About the Role
The Person al Assistant (PA) will provide dedicated, high-level administrative, secretarial, and logistical support to the Reporting Supervisor in the AI Centre of Excellence (AI CoE). The role is critical in ensuring the smooth and efficient operation of the CoE's academic, research, and administrative functions.
Responsibilities
Administrative and Communication Support
Communication & Follow-up:
Serve as the primary point of contact for the supervisor. Proactively follow up with internal faculty, staff, students, and external stakeholders to ensure deadlines are met and pending tasks are addressed.
Documentation Management:
Maintain and organise confidential and routine documentation, including academic records, course-related materials, research papers, and administrative files.
Correspondence:
Draft, proofread, and manage professional correspondence (emails, letters, memos) on behalf of the supervisor.
Academic and Course Support
Course Documentation:
Assist in the preparation, compilation, and maintenance of all course-related documentation, including syllabus, lecture notes, and examination records.
Attendance Management : Take and maintain accurate attendance records for classes/lectures conducted by the supervisor.
Calendar Management:
Manage the supervisor's professional calendar, scheduling meetings, appointments, and departmental reviews.
Logistics and Event Coordination
Event Logistics:
Arrange and coordinate all logistical requirements for events, including seminars, workshops, and guest lectures. This includes booking venues, managing AV equipment, coordinating with catering, and sending invitations.
Travel Arrangements:
Assist with planning and booking official travel for the supervisor or department guests.
Financial Administration:
Prepare and process travel reimbursement forms and other basic financial documentation accurately and promptly.
Qualifications
Education:
Bachelor's Degree (Graduate) from a recognised university in any discipline.
Language: Fluency in English (both written and verbal) is mandatory.
Required Skills
Computer Proficiency: Expertise in MS Office Suite (Word, Excel, PowerPoint) and a high level of general computer handling skills for data entry, presentation creation, and administrative tasks.
Organisational
Skills:
Exceptional ability to organise, prioritise, and manage multiple tasks and deadlines efficiently.
Interpersonal
Skills:
Professional demeanour, a proactive attitude, and the ability to interact effectively with all levels of university personnel.
Confidentiality: Ability to handle sensitive information and maintain strict confidentiality.
Pay range and compensation package
Details regarding the pay range or salary will be discussed during the interview process.
Equal Opportunity Statement
MIT ADT University is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.
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