Receptionist, Administrative​/Clerical

Position Overview
As the first point of contact for visitors and callers, the Receptionist plays a pivotal role in creating a positive and professional impression of the organization
This role involves managing front-office operations, providing administrative support, and ensuring smooth communication within the office environment

Key Responsibilities Visitor Management ,Greet and welcome visitors, ensuring they feel valued and directing them to the appropriate person or department
Call Handling Answer, screen, and forward incoming phone calls promptly and professionally
Scheduling & Coordination Manage calendars, schedule appointments, and coordinate meetings for staff members
Mail & Deliveries Receive, sort, and distribute incoming mail and packages; prepare outgoing mail as needed
Administrative Support Assist with clerical duties such as filing, photocopying, data entry, and document preparation
Office Supplies Management Monitor and maintain inventory of office supplies; reorder as necessary
Security & Safety Ensure the reception area is secure by following safety procedures and controlling access via the reception desk
Record Keeping Maintain accurate records of visitors, deliveries, and other relevant logs
Support to HR & Operations Assist with onboarding new employees and coordinating internal events or meetings
Required

Skills & Qualifications Educational Background High school diploma or equivalent; additional certification in Office Management is a plus
Experience Proven work experience as a Receptionist, Front Office Representative, or similar role
Technical Proficiency Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with office equipment such as fax machines and printers Communication