Executive Team Assistant

The Chief Operating Office (COO), DWS India  is a key enabler for DWS and is integral to the future success of the company by delivering world-class services across a set of key functions. It covers essential Technology and Operations capabilities, and aims to deliver a platform which is efficient, scalable, resilient and agile.
What we'll offer you
As part of our flexible scheme, here are just some of the benefits that you'll enjoy
Your key responsibilities
Your Role - What You'll Do
To support senior level executives and ensure smooth daily operations.
Calendar management  – managing the executive calendar, scheduling meeting appointments and events, ensuring there are no conflicts.
Communication management  – responding to inquiries, prioritizing communication, drafting messages, giving time to people requesting meetings.
Travel coordination  – planning and arranging travel itineraries, booking flights, hotels, ground transportation.
Meeting preparation  – organizing meetings, taking notes during the meetings and following up on action items, and preparing minutes of the meeting.
General administrative tasks  – handling office logistics, ordering supplies when needed, printing documents if needed, managing office equipment, coordinating with IT for any IT issues on the floor.
Concur claim management  – submitting requests for Concur expenses and settling claims.
Meeting room, office reservation and bookings.
Arranging and managing team social events, meetings, town halls and hosting senior visitors.
Your skills and experience
Must Have Skills
Excellent written and verbal communication skills
Time-management skills
Ability to pay attention to detail
Organization skills
Ability to multitask
Basic understanding of frequently used computer software and programs, such as Microsoft Office
Interpersonal skills
Educational Qualifications
Bachelors in accounting, finance, arts or economics or relevant area
How we'll support you
Training and development to help you excel in your career
Coaching and support from experts in your team
A culture of continuous learning to aid progression
A range of flexible benefits that you can tailor to suit your needs