Executive Assistant

Position Title:

Executive Assistant to Founders

Location:

K.P,Pune

Purpose of the role:
Provide high-caliber administrative and strategic support to Founders, enabling efficient execution of day-to-day responsibilities and long-term initiatives. Act as a trusted partner to streamline
communications, manage priorities, and drive special projects.

Detailed Responsibility:

● Calendar & Travel Management:
Coordinate a complex, multi-time-zone schedule, including
board meetings, investor calls, retail site visits and off-site events; arrange detailed travel
itineraries and accommodations.

● Communications:
Draft, proofread and manage correspondence (emails, presentations, memos)
on behalf of Pallavi; serve as a gatekeeper to prioritize and route inquiries.

● Meeting Coordination:
Prepare meeting agendas, collate briefing materials and take concise
action-oriented minutes; follow up on deliverables with cross-functional teams.

● Project Support:
Drive special projects—retail expansion rollouts, investor due diligence, strategic
partnerships—by tracking milestones, coordinating stakeholders and surfacing risks.

● Information Management:
Maintain organized digital and physical filing systems for contracts,
term sheets, board materials and confidential documentation; ensure data integrity and security.

● Stakeholder Liaison:
Act as first point of contact for internal leadership, investors and external
partners; cultivate relationships with discretion and professionalism.

● Operational Excellence:
Identify process improvements to enhance the efficiency of the Founder's
Office; implement tools (Asana, Notion, Slack workflows) to automate routine tasks.

Key

Competencies:

Job related (Functional/ Technical) Behavioral

Competencies:

● Expert in calendar systems (Google Calendar/Outlook), travel-booking platforms

● Exceptional organizational skills, high attention to detail and the ability to and MS Office (Word, Excel, PowerPoint) or Google Workspace anticipate needs.

Experience:

o 5 years as an Executive or Personal Assistant supporting C-suite executives, preferably in a
high-growth startup or fast-paced environment.

● Desirable
- o Exposure to retail, e-commerce or consumer brands.
o Experience coordinating investor or board-level activities.

Educational

Qualification:

● Mandatory - Bachelor's degree in Business Administration, Communications or related field.