Administrative Executive

Job Title:

Office Administration & Reception Executive

Role & responsibilities:

1. Guest Services & Travel Management

- Manage end-to-end travel arrangements for employees and guests
- Handle accommodations, and itineraries
- Coordinate with travel agencies and hotels for best rates and services
- Organize and supervise employee visits and meetings

2. Facility & Office Management

- Oversee facility maintenance and housekeeping operations
- Manage office infrastructure and ensure optimal working conditions
- Coordinate with vendors for repairs and maintenance
- Supervise support staff and housekeeping team
- Ensure compliance with health and safety regulations

3. Event Planning & Coordination

- Plan and execute corporate events, meetings, and conferences
- Manage venue arrangements, catering, and logistics
- Coordinate with vendors and service providers
- Handle event budgeting and expense tracking

4. Administrative Support

- Manage official correspondence and documentation
- Handle confidential information and maintain filing systems
- Coordinate with various departments for administrative support
- Process invoices and maintain vendor relationships
- Ensure timely resolution of administrative issues

Should be open to Travel to different office locations

6 days working

Preferred candidate profile

- Bachelor's degree in Business Administration or related field
- 5-6 years of experience in administrative role with focus on guest services
- Proven track record in facility management and event planning
- Strong vendor management and negotiation skills
- Excellent communication and interpersonal abilities
- Proficiency in MS Office and administrative software

Skills &

Competencies:

- Strong organizational and multitasking abilities
- Leadership and team management skills
- Problem-solving and decision-making capabilities
- Budget management experience
- Attention to detail and accuracy
- Crisis management skills