Administrative Executive

Role & responsibilities:

1.  Guest Services & Travel Management
Manage end-to-end travel arrangements for employees and guests
Handle accommodations, and itineraries
Coordinate with travel agencies and hotels for best rates and services
Organize and supervise employee visits and meetings

2.  Facility & Office Management
Oversee facility maintenance and housekeeping operations
Manage office infrastructure and ensure optimal working conditions
Coordinate with vendors for repairs and maintenance
Supervise support staff and housekeeping team
Ensure compliance with health and safety regulations

3 . Event Planning & Coordination
Plan and execute corporate events, meetings, and conferences
Manage venue arrangements, catering, and logistics
Coordinate with vendors and service providers
Handle event budgeting and expense tracking

4.  Administrative Support
Manage official correspondence and documentation
Handle confidential information and maintain filing systems
Coordinate with various departments for administrative support
Process invoices and maintain vendor relationships
Ensure timely resolution of administrative issues

Should be open to Travel to different office locations
6 days working

Preferred candidate profile
Bachelor's degree in Business Administration or related field
5-6 years of experience in administrative role with focus on guest services
Proven track record in facility management and event planning
Strong vendor management and negotiation skills
Excellent communication and interpersonal abilities
Proficiency in MS Office and administrative software

Skills &

Competencies:

Strong organizational and multitasking abilities
Leadership and team management skills
Problem-solving and decision-making capabilities
Budget management experience
Attention to detail and accuracy
Crisis management skills