Administrative Assistant II

Administrative Assistant II – Pueblo Community College

Pueblo Community College is one of the most dynamic and progressive community colleges in Colorado. We continually strive to provide modern facilities, state‑of‑the‑art equipment, and comprehensive technical and transfer programs that prepare students to enter the job market or transfer to a four‑year school. Our faculty and staff are committed to student success, offering quality classroom instruction and academic support.

This full‑time position will work Monday through Friday, 8:00 p.m. to 5:00 p.m. with varying hours and days off, which may include evening hours, depending on the business needs of the college.

• Generous annual and sick leave benefits.
• Attractive health, dental, vision, life, and flexible savings options; assistance with retirement savings via defined benefit or defined contribution plans.
• Opportunity to become a lifelong learner and enjoy considerable savings for the college education of your dependents through our tuition reimbursement program.

• Deliver outstanding customer service to internal and external clients, addressing complaints, messages, and inquiries promptly and courteously.
• Welcome visitors to the suite area of Davis Academic Building AB‑250, providing information and guiding them to the appropriate contacts.
• Manage the main telephone line in AB‑250 by fielding inquiries, directing callers, recording and forwarding messages, and delivering emergency messages.
• Deliver and pick up items on campus as needed.
• Stay informed about college policies, procedures, forms, resources, and services, and respond promptly to information requests via telephone, mail, email, or in‑person.
• Create and format accurate information by typing and editing memos, spreadsheets, flyers, bulletins, letters, emails, and handling bulk mailings.
• Copy, distribute, and organize records and documents, including meeting agendas, minutes, memos, letters, and internal documents; ensure electronic files are maintained appropriately.
• Assist in maintaining and updating distribution, contact, and mailing lists; attend meetings, document discussions, prepare minutes, and facilitate Web Ex/Zoom meetings or Official Functions as necessary.
• Support new faculty and instructors with essential tasks such as processing key requests, computer access requests, and coordinating the ordering of name tags and business cards.
• Assist students and instructors with course registrations by entering registration data into Banner and collaborating with campus resources to address any issues.
• Assist in notifying students of course cancellations and dropping students from canceled classes; post notifications for class cancellations due to instructor illness or similar situations.
• Maintain an inventory of office and classroom supplies and equipment; purchase and store supplies as needed.
• Manage office technology including printers, copiers, and telephone systems; procure consumables and initiate repair and maintenance requests.
• Oversee maintenance of the physical spaces in AB‑250 and AB‑280 common areas, and coordinate Facilities or IT work orders.
• Manage the adjunct office (AB‑250, the Adjunctorium), overseeing supply orders, monitoring technology and facility requirements, and ensuring operational efficiency.
• Participate in faculty standing committees, potentially serving as a clerical assistant or task‑force member.
• Engage on search and screen committees; support events, fundraising campaigns, commencement activities, and similar initiatives; assist with training and supervising student employees.
• Utilize Microsoft Office to assist in scheduling appointments and meetings for faculty.
• Maintain the order of the faculty/staff mailroom, sorting and distributing incoming mail, and facilitating outgoing mail and bulk mailings.
• Monitor division deadlines and important dates.
• Provide backup support and coverage in the AB‑230 office site as needed.

This posting is only open to residents of the State of Colorado at the time of submitting your application.

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ADMINISTRATIVE ASSISTANT II