Administrative Coordinator

Job Description

The Administrative Coordinator is responsible for coordinating various administrative functions for a designated area or leader(s) in a time-sensitive, accurate, and confidential manner. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs.

Monday – Friday, 8:00 am – 5:00 pm (40 hours per week)

• The Coordinator works closely with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders.
• Under the direction of the leader(s), the Coordinator may be assigned special projects and may lead teams and initiatives. Work is generally focused within a department or local service line.
• The Coordinator provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs for the leader(s) and meeting support.
• May be responsible for department day-to-day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties.

• Department Management
• Calendar Management
• Schedule Management
• Travel and Expense Management
• Scheduling
• Meeting Management
• Outstanding Organizational Abilities
• Answering Telephones
• People Management
• Office Administration
• Organizing

• Demonstrated organizational skills and attention to detail
• Demonstrated experience managing schedules, correspondence, remote and in‑person meetings
• Demonstrated interpersonal verbal and written communication skills, including spelling, punctuation, grammar

• Experience in an office setting supporting a leader or department
• Experience working in a healthcare setting
• Experience with spreadsheets and presentation software
• Customer service experience
• Travel/expense management experience

• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.
• For roles requiring driving:
  Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Utah Valley Clinic – Provo, Utah

$21.84 – $33.23 per hour (actual hourly rate based on experience)

We care about your well‑being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Learn More About Our Comprehensive Benefits Package Here.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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All positions subject to close without notice.