Project Lead, Supply Chain Operations & Clinical Value Analyst

SUMMARY

Reports to the Program Manager, Value Analysis & Manager, Purchasing Operations. Split position, 20 hours each area.

The Project Lead, Supply Chain Operations and Clinical Value Analysis is responsible for performing various duties and functions in support of value analysis/sourcing/data team. The Project Lead, Supply Chain Operations and Clinical Value include reviewing all non-file purchases, information gathering; utilizing current software programs to pull site usage and to find alike items, site relations & follow-up on requests; working with different clinical service lines to determine what products they are using;

vendor relations;
Med Approved request review; VA team agenda and meeting preparation; and special projects.

Lifespan employees are expected to embrace Lifespan's mission of "Delivering health with care" and successfully role model Lifespan's values of Compassion, Accountability, Respect, and Excellence as these guide our everyday actions with patients, customers and one another.

• Review & audit all non-file purchases (historical & current) against active contracts & value analysis initiatives.
• Work with clinical teams to understand the clinical reason why the new product being requested is clinically superior.
• Determine if item should be added to the item file and EPIC or provide suitable product.
• Obtain and verify all item attributes for item load (pricing).
• Determine if item will be stored in the warehouse (set up Par/Replenishment).
• Work closely with end users to obtain compatible approved product for Purchasing.
• Work with site end users to determine if any other items are purchased within this product line.
• Create financial analysis using Lifespan system data to reduce non-file ordering and standardize products.
• Provide support as a product liaison between the clinical teams, distribution and operations.
• Manage relationships with staff, management, internal customers, and vendors to facilitate smooth flow of services and approved products.
• Utilize Supply Chain tools, files and processes such as E-Procurement and GHX to monitor demand and maintain accuracy, preventing or correcting anticipated problems.
• Perform all Supply Chain Data Analyst job functions and responsibilities at an advanced level.
• Serve as facilitator for supply chain value analysis operations, creating work plans and managing team objectives through routine meeting facilitation.
• Assist in setting up product trials and ensure evaluations are completed ethically, unbiased and professionally.
• Review Med Approved requests and follow up with requestors on missing information.
• Determine current items being used in software programs and identify any other purchases.
• Pull usage and spend on current items for Med Approved requests.
• Conduct financial comparisons of current product versus requested product.
• Input cost analysis into Med Approved.
• Review consumption of new product if agreed upon site amount.
• Work with VA teams to put together agenda and minutes as needed.
• Work with OR and distribution teams as needed.
• Perform VA project management activities, collaborating and coordinating across the organization.
• Manage VA critical projects.
• Understand service offerings to identify and articulate new business opportunities.
• Proactively identify and manage risks and issues.
• Deliver high-quality projects, meet agreed requirements and ensure high customer satisfaction.
• Plan and conduct communications throughout the project lifecycle to involve stakeholders and set expectations.
• Assist other departments on system-wide initiatives related to supply chain products and processes.
• Work closely with the Manager of Purchasing Operations and Manager of Value Analysis on special projects and activities as directed.

Microsoft Office, People Soft, Med Approved, GHX and any future systems implemented in support of supply chain activities.

Associate's degree, Bachelor's degree preferred.

Two years previous experience in supply chain analytics or equivalent.

Must have strong computer skills; prior use with Excel is preferred.

General understanding of Supply Chain Operations.

Strong communication and reporting skills; interpersonal skills to effectively orient and train users regarding systems, information requirements and service needs.

Project management skills including facilitation, prioritization, and resource management.

People Soft knowledge.

Clinical Operations knowledge.

Normal office environment with some walking to other areas to investigate and resolve problems and to provide system training. May experience visual fatigue associated with extended periods at a computer terminal.

Performs independently within the department's policies and practices. Refers specific complex problems to the Director when clarification of departmental policies and procedures is required.