Events & Sponsorships Associate

Description

Job Title: Events & Sponsor ships Associate

Department: Development

Reports to: Director of Institutional Advancement

FLSA Status: Non-Exempt, Annual Full-time

Pay Tier: 4

Compensation: $52,000 to $56,000/year ($25.00 - $26.92/hour) depending on experience. Competitive benefits package including health insurance, dental insurance, voluntary supplemental benefits, 401(k), vacation, sick time, personal time, and paid holidays.

Desired

Start Date:

as soon as possible

About the Hiring Process: Application will be open until position filled. Screening will begin immediately. Interview process includes application submission review, recruiter phone screen (only if qualified after application review), hiring manager interview and/or panel interview(s), and reference checks.

Do you have a talent for building relationships and a passion for bringing events to life? Trinity Repertory Company, Rhode Island’s Tony Award‑winning theater, is looking for a dynamic Events & Sponsor ships Associate to do both. In this role, you’ll cultivate business partnerships, sell program ads, and manage trade and sponsorship opportunities — while helping to plan and execute fundraising galas, donor gatherings, and cultivation events.

This is a hands‑on position for someone who enjoys connecting with people, organizing details, and contributing to events in meaningful ways.

The Events & Sponsor ships Associate supports fundraising, donor engagement, and business relations on behalf of the organization. Reporting to the Director of Institutional Advancement, and working closely with the development team, the Events & Sponsor ships Associate will support the achievement of Trinity Rep’s revenue goals by building business sponsorship, advertising, and in‑kind trade relationships; and coordinating fundraising and patron cultivation events.

The ideal candidate will be self‑starting, highly organized, goal‑driven, and able to effectively communicate with a variety of constituencies and build strong relationships on behalf of the organization.

Minimum requirements include three years of professional fundraising and/or sales experience (or an equivalent combination of education and experience); project management experience; a working knowledge of customer relationship management and/or fundraising database software (Salesforce or Patron Manager preferred); and an interest in the arts.

• In coordination with the Director of Institutional Advancement, secure business sponsor ships and support for programs, productions, and events.
• Pursue and secure advertisers for Trinity Rep playbills in support of earned revenue goal.
• Manage in‑kind/trade relationships with and solicitations of restaurants and other event vendors.
• Regularly schedule and conduct meetings or calls to engage advertising/sponsor prospects and donors, in‑person, by phone, or virtually as appropriate.
• Coordinate logistics for Trinity Rep’s special events, including two annual fundraising galas (Pell Awards Gala and one additional), and patron cultivation and stewardship events (opening nights, donor brunches, cocktail parties).
• Work with development team to build events calendar for the fiscal year, including scheduling, details, and strategy.
• Support fundraising event committees and help coordinate event volunteers.
• Research and scout off‑site locations, vendors (caterer, designer, florist, rentals, AV services, etc.) as needed to provide best experience for attendees while controlling costs for the theater.
• Negotiate and manage relationships with vendors, identifying opportunities for trade/sponsorship to leverage budget.
• Coordinate event set‑up and breakdown.
• Advise and assist with other events (international and domestic tours, committee meetings, board meetings, third‑party space rentals) and coordinate catering as needed.
• Steward relationships to build strong, positive, lasting connections between supporters and the organization.
• Track, measure, and report on progress, re‑evaluating plans quarterly to optimize results and ensure alignment with goals.
• Maintain current knowledge of best practices.
• Understand and effectively communicate…