Executive Assistant

Brown University

The Executive Assistant (EA) provides executive-level administrative support to the AVP of Institutional Equity and Compliance and offers general administrative assistance for the Office of Equity Compliance and Reporting (OECR). The EA supports the AVP across all activities, ensuring timely follow-through on agendas, logistics, and initiatives. Responsibilities include high-level calendar management, event planning and management, managing the OECR operating budget, and liaison with internal offices.

The EA researches, analyzes, and resolves issues to maximize the AVP’s time, acts as the initial point of contact during high‑stress or crisis situations, coordinates calendars and appointments with large groups and individual students, provides meeting and event support, tracks and orders inventory and supplies, assists with office equipment setup and maintenance in collaboration with campus partners, and supports financial and record‑keeping functions.

The EA exercises confidentiality, diplomacy and discretion while handling sensitive information, prepares background and meeting materials, reports, and basic data collation, and works flexible hours including occasional evenings and weekends as required by the AVP’s schedule.

• Bachelor's degree plus at least 2 years of administrative experience, or equivalent combination of skills and experience.
• Experience in a university setting is preferred.

• Excellent oral and written communication skills with a strong customer service orientation.
• Excellent analytical and problem‑solving skills for identifying needs and solutions.
• Customer‑focused, customer service oriented.
• Excellent attention to detail.
• Experience with event planning and scheduling.
• Works independently and uses judgment and discretion.
• Ability to be flexible in a constantly shifting environment with tight deadlines and high volume of activity.
• Excellent administrative and organization skills to facilitate timely and professional deliverables.
• Initiative and ability to work independently and as a member of a team.
• Ability to multi‑task and prioritize workload.
• Experience working in a large, fast‑paced, diverse, and inclusive work setting.
• Excellent computer proficiency, including Zoom, Google Suite of collaborative tools, Microsoft Office, Excel, Word, PowerPoint, Workday; scheduling software (Google preferred);
  Adobe Professional and other database systems.
• Strong analytical and problem‑solving skills for identifying needs, conducting research and developing innovative proposals, solutions and programs.
• Ability to comfortably and often serve as the first point of contact for the AVP and OECR.
• Demonstrated ability to maintain high‑level discretion, confidentiality, and lead with tact.
• Proven written communication and editing skills for preparing correspondence, documents, reports and executive‑level correspondences, utilizing correct spelling, grammar, and punctuation.
• Sensitivity to students and other constituents with varying and intersectional identities.

All offers of employment are contingent upon a successful criminal background check and education verification satisfactory to Brown.

Please submit a resume and cover letter when applying for this position. To learn about Brown University’s benefits, please visit the benefits page for further information.

Information on the Benefits of Working at Brown can be found here.

Applications are not kept on file for future positions. Please include a cover letter and resume with each application, and submit an application form for each position for which you believe you are qualified.

This position is not eligible for visa sponsorship.

Still have questions? If you have any questions you may contact employment.

Brown is an E‑Verify Employer.

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance.

The University maintains certain affirmative action programs in compliance with applicable law.