HUD Administrator

Job Summary

The Providence Center Housing and HUD Administrator reports directly to the Director of Facilities. This position assists in housing placement of tenants in all TPC‑owned and managed properties. Works collaboratively with multiple departments and clinical teams to ensure safe, appropriate living environments for individuals housed within TPC‑owned and managed properties.

• Ensure incoming housing applications are complete, time and date stamped, and enter data into the housing waitlist.
• Manage waitlist updates as needed and yearly.
• Manage and execute annual and interim recertifications for tenants residing in housing owned and/or managed by The Providence Center.
• Ensure recertifications are fully completed in a timely manner and coordinate with tenants, staff, and outside vendors for recertification.
• Manage move‑in and move‑outs of tenants and complete all necessary documentation.
• Manage and administer HUD vouchers.
• Collect and document rent.
• Produce and deliver tenant notices for past‑due rent, disturbances, non‑compliance, facility needs, etc.
• Process utility invoices and other invoices weekly.
• Comply with regulatory housing certifications such as HUD NSPIRE (formerly REAC), RI Housing, Veteran Affairs, etc., and maintain and create all necessary documentation for inspections.
• Perform unit and building inspections, documenting and reporting all deficiencies to the facilities department.
• Manage and maintain EIV access.
• Manage key inventory for Grandview, Grandview Second, Nashua, and Wilson; submit annual financial audit statement per HUD guidelines.
• Oversee day‑to‑day management of properties.
• Communicate with onsite staff about tenancy requirements and residency issues; develop and maintain relationships with vendors and service providers.
• Communicate issues and deficiencies as well as corrective action required to tenants, the facilities department, and case managers as appropriate.
• Manage and maintain all housing files.

• High School Diploma or equivalent preferred.
• Administrative/managerial housing experience with HUD and RI Housing required.
• Knowledge of HUD Handbook 4350 Occupancy Requirements of Subsidized Multifamily Housing Programs.
• Knowledge of PRAC 811.
• Ability to multitask and work independently.
• Great typing skills, spelling, and grammar.
• Proficiency with PCs and experience with various software packages such as MS Office.
• Excellent communication and customer service skills.
• Valid driver’s license required.
• Bilingual Spanish preferred.

Care New England Health System (CNE) and its member institutions – Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center – are trusted organizations fueling the latest advances in medical research, attracting top specialty‑trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health.

External and internal applicants, as well as incumbents who become disabled, must be able to perform the essential job‑specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case‑by‑case basis.

Care New England is an equal‑opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Employees conduct themselves in a manner consistent with the ethical standards of the organization, including, but not limited to, hospital policy, mission, vision, and values.