Records Manager

Job Title

Records Manager – Brown University

Reporting to the Head, Digital Services and Records Management, the Records Manager will implement and maintain the University's Records Management Program. The program assists Brown University units in managing their records and ensuring compliance with Brown's academic, administrative, and historical obligations. Located within the University Archives at the Brown University Library, the program supports the efficient handling, retention, and disposition of institutional records in compliance with applicable laws, regulations, policies, and contracts.

This role is critical for maintaining and legally disposing of institutional records across all administrative and academic units. The Records Manager will develop strong, collaborative relationships with key University offices—such as Compliance, the Office of General Counsel, and the Office of Information Technology—to strategically advance the records management program. Responsibilities include overseeing the off‑site records storage facility, reviewing storage requests, managing unit record retrievals, and identifying records eligible for disposition.

The Records Manager regularly meets with University units to ensure their record practices comply with the Records Management Policy. Work includes consulting on the maintenance, storage, and legal disposition of physical and digital records, planning and implementing a comprehensive training program for unit record/data stewards, and presenting to academic and administrative units about the importance of records management.

In close collaboration with the University Archivist and Head, Digital Services and Records Management, the Records Manager will identify institutional records of historical value, facilitate transfer of records to the University Archives, and conduct outreach to increase underrepresented collections.

• ALA‑accredited master’s degree in library or information science, or an equivalent combination of education and experience.
• Minimum of 3 years of relevant experience in an academic library, corporate or governmental library, school library, or other cultural heritage setting, or in a records management or university archives role.
• Preferred: active Certified Records Analyst or Certified Records Manager certification.
• Experience working with stakeholders on records management projects, archival collections, or related work applying records management and archival practices and standards using current technologies and software.
• Familiarity with archival standards, theory, and practice.
• Experience with record‑keeping systems, the records lifecycle, and ISO 15489.
• Working knowledge of issues surrounding electronic record‑keeping systems, such as electronic imaging, email systems, content management systems, and personal digital archiving.
• Experience presenting to large groups of people.
• Ability to establish and maintain cooperative working relationships.
• Demonstrated planning, decision‑making, and problem‑solving skills with superior verbal and written communication skills.
• Excellent organizational, time‑management, and project management skills.
• Demonstrated ability to work cooperatively in a dynamic, team setting and to balance multiple competing priorities.

Information on the benefits of working at Brown can be found here.

Brown University provides equal opportunity and prohibits discrimination, harassment, and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance.

The University maintains certain affirmative action programs in compliance with applicable law.