Academic Coordinator

Our client is seeking an Academic Coordinator. This temporary position offers incredible potential for growth, with the possibility of permanent placement for the right candidate.

Dates: December 15, 2025 - March 31, 2026

Location: Providence, RI 02903

Hybrid: 3 days onsite, 2 remote, Wednesdays required onsite

Hours: 8:30 AM - 5:00 PM

Pay: $27.50/hourly

Join our dynamic team at the School of Public Health's Department of Health Services, Policy & Practice (SPH)! This exciting role offers the perfect blend of administrative excellence, creative communication, and event coordination. Specific duties include event and visitor planning of the weekly HSR Seminar Series and other departmental and program activities, overseeing departmental communications including website and social media, providing administrative and calendar support for the department chair, purchasing and travel reimbursements, support for courses, admissions and academic programs, and any additional administrative duties as assigned.

1. Faculty Administration Support (25%)

Be the go-to person for our incredible faculty team! You'll provide high-level support that keeps everything running smoothly, from coordinating faculty appointments and promotions to managing travel logistics and visa applications. Your attention to detail and organizational skills will shine as you prepare documentation, manage correspondence, maintain filing systems, initiate transactions for purchases, and process reimbursements, based on University policy and procedures.

2. Academic Program Support (25%)

You’ll guide students through program requirements and course options. Provide administrative support for Curriculum, Doctoral Exam, Seminar/Social and ad hoc committee meetings with detailed minutes and play a key role in admissions and recruitment. Your work directly impacts student success as you assist with progress tracking, orientation coordination, and keeping our graduate handbook current and comprehensive.

3. Event Coordination (25%)

Bring people together for meaningful connections by coordinating all administrative core sponsored events! From our weekly HSR Seminar Series to other departmental and program activities, you’ll orchestrate every detail. Coordinate guest speakers, manage venues, catering and logistics, design eye-catching invitations, announcements and surveys. You’ll act as contact for event queries and expense management. Completed associated reimbursements and track transactions. Completes all post-event duties (clean-ups, breakdowns, reconciliations, etc.)

4. Oversees Administrative Core Communications (25%)

Be our storyteller and digital ambassador! Manage departmental communications including website and social media. You’ll collaborate with key stakeholders to ensure web content reflects a balanced and fair representation of the administrative core’s mission and goals. Solicits timely updates to course-related, student, and faculty information. Write/create features and web pages and create video/media. Solicit updates to ensure that the website reflects the most current information and is a tool for enhancement of the core’s stature in the public health community.

Ensure that all website pages are editorially and grammatically correct, and that the design conforms to both University Communications and the SPH identify standards.

Education & Experience:

• Bachelor's degree or equivalent combination of expertise and education with a minimum of 2-4 years’ relevant experience
• Experience in an academic setting is highly preferred
• Excellent communication skills both written and verbal
• Initiative and ability to work independently and as a member of a team
• Effective interpersonal, organizational and leadership skills
• Flexible and adaptable, compassionate/empathetic
• Intermediate proficiency with Microsoft Office Suite, Google Suite
• Calendar management
• Project and event coordination
• Asana and Workday experience is desirable
• Website and social media management is desirable
• Admissions application management experience is desirable

Winter break is 12/22/25 - 01/05/26. Position offers part-time hours during…