Staffing Scheduler

Join to apply for the Staffing Scheduler role at Brown University Health
.

The Staffing Scheduler assists with the management of staffing, scheduling, and payroll for all levels of staff in the nursing department, including the Behavioral Health Specialist. Plans for adequate RN and BHS coverage for each shift and proactively for future shift. Responsible for scheduling float/per diem staff and unit staff as necessary. Enters employee information and work schedules, vacation, and changes into the integrated time and attendance system.

Performs a variety of complex clerical functions under the supervision of the Lead Staffing Scheduler. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition, all employees are expected to demonstrate the core Success Factors, including Instill Trust and Value Differences, Patient and Community Focus, and Collaborate.

• Following established criteria, complete and review nursing department schedule to ensure that all work schedules/shifts are filled/covered.
• In concert with Lead Staffing Scheduler, arrange coverage for unanticipated absences that occur after program schedules are complete, ensuring cost‑effective solutions and appropriate staffing ratios are maintained.
• Work with nursing department staff to change schedules and utilize per diem employees to cover absences.
• Identify staff replacements, contact them, and determine qualifying pay status (e.g., straight time, time and one‑half, over 40 hours).
• Contact nursing unit management as necessary to investigate and resolve scheduling conflicts.
• Prepare and maintain related records of activities.
• Understand the hospital’s personnel policies and procedures.
• Develop department schedules aligned with all policies and procedures.
• Perform other duties as assigned.
• Operate office equipment such as PC, applications, calculator, fax and photocopier.
• Perform other clerical activities such as daily paperwork, filing, maintaining and updating manuals, preparing reports, distributing payroll time sheets and payroll advice.

• Education:
  
  A.S./D. in business administration, healthcare administration, or a related field preferred.
• One year’s experience in scheduling.
• Ability to handle stressful situations and multiple demands effectively, demonstrating organizational and problem‑solving skills.
• Organizational skills to maintain departmental files, records, and statistical data.
• Proficiency with Microsoft Office Suite and Workforce Management system applications.
• Interpersonal skills to effectively interact with a variety of hospital personnel.

Supervisory Responsibility:
None

$21.61–$35.66

Brown University Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, ethnicity, sexual orientation, ancestry, genetics, gender identity or expression, disability, protected veteran, or marital status. Brown University Health is a VEVRAA Federal Contractor.

1011 Veterans Memorial Parkway – Laufer – N/A, Providence, Rhode Island 02903

Rotating Schedule. Could include weekends, no holidays.

Variable

8 hours

No

Entry level

Part‑time

Human Resources

Hospitals and Health Care