Associate Director, Meetings & Events

Overview

The Associate Director Meetings & Events is responsible for leading the execution and administration of corporate meeting and events and HCP programs as assigned across all divisions and companies of Otsuka. This role ensures seamless logistics planning and coordination, financial management, compliance tracking, and reporting of all managed programs. The role will hold primary responsibility to build and manage relationships with the sales, marketing, training, Market Access and medical teams, with a strong focus in Cvent management and overseeing congress meeting support.

The Associate Director will identify meeting support needs, make recommendations, and oversee planning and execution while acting as liaison between M&E suppliers and cross functional teams. Responsibilities include planning and coordination inclusive but not limited to:
Cvent point of contact for Otsuka, review, and management of all aspects of Cvent billing and reporting, meeting app management, managing 3rd party logistic suppliers, assistance with deck review and build for large meetings, budget management and other responsibilities that may arise in our changing landscape. The Associate Director will also have oversight of the meeting logistics team’s execution of HCP programs, including their presence at national and regional meetings and medical events, as well as oversight of Congress needs such as accommodations and meeting space.

This position requires a high degree of agility to quickly learn and take on new responsibilities as they arise.