Senior Manager of Finance and Administration

Department

Civil and Environmental Eng

Academic Administration

Full-Time

Civil and Environmental Engineering (CEE) is an exciting, vibrant, and rapidly evolving discipline which plays a crucial role in addressing humanity's most vital societal challenges related to climate change, accelerated urban growth, and the depletion of natural resources.

The Senior Manager of Finance and Administration is charged with supporting the chair and faculty by executing policy and strategic direction for the department, developing and carrying out short‑ and long‑term academic and operations planning in collaboration with the chair, and supporting critical priorities including faculty recruiting, promotions and retentions. The manager is responsible for ensuring that the faculty, students, and staff have the necessary resources to carry out their academic, research, and administrative duties.

The chair establishes the academic and intellectual direction of the department, and the manager provides support for the chair's vision. The manager supervises CEE administrative staff, and oversees the functional areas of budget management; academic programs and student services; facilities and operations; staff development and performance management; and policy and compliance. The manager reports directly to the department chair, with a secondary reporting relationship to the Senior Manager of Academic Administration.

CEE currently has 24 full‑time faculty members; 11 administrative and technical staff; 50 research scholars, visiting scholars, and postdoctoral researchers; and 90 plus graduate students. The manager ensures that all internal deadlines are met and that the department is compliant with all internal guidelines and external regulations. The manager is responsible for attending all relevant training classes offered by the University pertaining to these duties.

• Budget and financial management: Develop the administrative budget for the academic department in collaboration with the chair; manage the administrative allowance and a wide variety of endowed and restricted funds, as well as pre‑award and post‑award administration of grants and sponsored research projects (~$10+M). Monitor spending and provide regular and timely analysis and projections of the available funds to the chair.
  
  Establish and communicate internal controls for relevant staff members to safeguard University assets, maintain accurate accounting information, promote operational efficiency, and ensure adherence to prescribed policies and procedures.
• Personnel Management: Supervise the hiring, performance reviews, merit increase process, performance improvement, reclassifications, staff training and development, award nominations and terminations of the administrative staff and technical staff. Human Resources staff members in the department have a formal reporting relationship to the manager.
• Academic administration: Supervise the administration of the teaching component of departmental activities, ensuring that the academic department meets all deadlines for the offices of the Dean of the Faculty, Registrar, Dean of the College, and the Graduate School. Manage the teaching budget and Assistants in Instruction (AI) budgets with close communications with the Dean of Faculty Office. Provide support for faculty recruitment, hiring, tenure and promotion, summer salary, and academic leaves of faculty;
  
  appointments of postdoctoral researchers and visiting fellows, visiting research collaborators, and visiting students. Work closely with the graduate and undergraduate coordinator, director of graduate studies and the director of undergraduate program to ensure all academic policies and reporting are in compliance.
• Policy and compliance: Understand and communicate all university policies to CEE faculty, staff, and students. Lead the implementation of policies and regulatory compliance within the department, and provide internal training workshops to administrative staff to ensure their policy understanding and compliance.
• Facility and space management: Manage the allocation of departmental office and lab space. Oversee…