Administrative Assistant II

Pennoni is a multidisciplinary consulting engineering firm founded more than five decades ago. We approach engineering challenges from a wider spectrum of angles than most, from land development to energy management. Our goal is to help communities and private sector clients alike navigate the ever‑changing technological advancements available and learn how best to integrate “smart” solutions into the current landscape to make them a part of resilient and sustainable planning.

Our combination of talent and experience generates unprecedented solutions for diverse and iconic projects around the globe.

Pennoni Associates is currently seeking a motivated Administrative Assistant for our Princeton, NJ office who excels at managing multiple projects, supporting project teams, and being a key part of a collaborative, fast‑paced environment. This in-office role is ideal for someone who is organized, proactive, and personable, with a strong sense of responsibility.

As our Administrative Assistant, you’ll be a vital part of daily operations, providing administrative and project support in the office.

Responsibilities include:

• Assisting with proposal and report writing
• Proofreading, formatting, and editing professional documents
• Requesting and tracking certificates of insurance
• Planning, ordering, and setting up business lunches and office networking events
• Scheduling meetings and coordinating calendars
• Running blueprints and assembling application packages
• Handling incoming and outgoing mail, UPS, and package deliveries
• Maintaining inventory and ordering office supplies
• Answering phones (infrequent) and greeting visitors at the suite door
• Processing check requests and entering invoices
• Supporting Project Managers and other administrative staff as needed

• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Excellent organizational skills with exceptional attention to detail and accuracy
• Professional demeanor with the ability to communicate effectively with clients and agencies
• Friendly, outgoing, energetic, and dependable
• Comfortable working in a professional office environment

TARGET SALARY RANGE: $50,000 - $65,000 (per year)

Contributing to the health and well‑being of team members is a top priority for Pennoni; therefore, we designed our benefits package to exceed industry norms while providing our team members with exceptionally competitive and comprehensive benefits. Our offerings include:

• Employee Stock Ownership Plan (ESOP)
• Medical/Prescription Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short- and Long-Term Disability
• Maternity Leave
• Paid Time Off (PTO)
• Holidays
• 401(k) Retirement Plan
• Employee Assistance Program
• Tuition Reimbursement
• Flexible Spending Accounts

At our core, we recognize that the unique qualities of our Pennoni individuals are essential for innovation and growth as a whole. Pennoni, an ENR Top 500 consulting engineering firm, offers many opportunities to help you build your career. We continually strive to build a great workplace where our employees trust the people they work for, enjoy the people they work with, and take pride in what they do.

Equal Opportunity Employer/Veterans/Disabled