Communications Administrative Assistant

Job Summary

Under the direction of the Manager, Public Relations & Advancement, this role provides administrative support for the portfolio. This includes being the first point of contact for the department, supporting the department’s relationship with alumni and donors as well as preparing relevant communication and stewardship materials, and providing administrative support to the Manager, Public Relations as required. This role works in collaboration with other departments across the institution, including Marketing & Events.

• Screen incoming information as well as departmental emails and phone calls; provide general information and identify matters that require attention within the department or other College-wide referrals.
• Prepare documents and facilitate operational staff hiring and onboarding as directed.
• Draft correspondence and reports; word process and format documents; compile and distribute various reports.
• Perform general office duties such as maintaining filing systems, ordering supplies, mail distribution, photocopying and faxing.
• In conjunction with marketing and events staff and in a manner relevant to the communications and advancement portfolio, prepare website updates and content generation as needed, and advise on website event calendar in collaboration with others.
• Coordinate and arrange meetings, including arrangements for electronic equipment, refreshments, preparing/distributing agendas, recording proceedings and distributing minutes.
• Manage the calendars for the Communications and Advancement Department leadership, and manage the shared department calendars.
• Verify and track leave banks, sick and vacation time for the department.
• Provide relief coverage for select positions within the Department for advancement and communications events and activities.
• Possibly work on special projects as required.
• Be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
• Promote a positive work atmosphere and communicate in a professional manner that demonstrates mutual respect with students and colleagues.

• Assist in various Communications tasks such as booking and producing advertising material, or ordering print or promotional material.
• Prepare advancement (alumni and fundraising) communications, and internal communications as needed.
• Compile, organize and distribute a news and events weekly email.
• Act on requests on behalf of the Manager, Public Relations and Advancement.
• During work peak periods, may be required to assist with events, alumni, fundraising and other team-related activities.
• Respond to inquiries from staff and the general public.
• Deal effectively and diplomatically with internal and external stakeholders.
• Assist with basic graphic design as required for alumni, donor, and organizational communications materials relevant to the portfolio, and work with Marketing and Events staff to ensure such materials meet brand standards.

• Process petty cash transactions and maintain petty cash system.
• Process invoices, internal charges, credit card reconciliations, and purchase order requisitions.
• Assist in budget preparation, maintenance, and review including reconciliation and capital requests.
• Process donations and related donor stewardship documents.
• Maintain up-to-date knowledge of internal financial systems for budget enquiries.

• Recognized two (2) year diploma in Two-year Business Administration diploma or equivalent related experience.
• Five years in a senior administrative support position ideally within a Communications environment.
• Experience with in an educational environment is an asset.
• The ability to maintain a high degree of confidentiality and meet privacy legislation requirements is essential.
• Thorough knowledge of current office software, including Microsoft Word, Excel, and database management.
• Demonstrated knowledge of management of events and design standards.
• Ability to draft complex correspondence and write reports in clear, concise business English.
• Demonstrated effective organizational and time management skills are essential.
• Must be able to work independently or as part of a group.
• Effective problem-solving skills are essential.
• Must demonstrate empathy when communicating with staff, stakeholders and students.

Employment Status:
Full Time

Employment Type:

Regular

Band: G

Salary: $64,310 per year

Location:

Prince George, BC, Canada

Desired

Start Date:

04/01/2026

Screening / Close Date: 03/24/2026

Required fields are indicated with an asterisk (*).

• * Are you legally able to work in Canada?
  • Yes
  • No
• * Do you hold a recognized two (2) year diploma in Business Administration or equivalent related experience?
  • Yes
  • In progress
  • No
• * How many years of experience in a senior administrative support position, ideally within a…