Archivist Supervisor

About Yekooche First Nation:

The Yekooche traditional territory is located about 85 km northwest of Fort St. James, British Columbia. It comprises 4 reserves on a total of roughly 180 hectares of land. Most of our band members live in Reserve #3 (Yekooche) located along the northwest arm of Stuart Lake, where Nancut Creek drains Cunningham Lake into Stuart Lake.

The Archivist Supervisor is responsible for overseeing the archivist team and ensuring the integrity, accuracy, and accessibility of organizational records. This role plays a key part in the transition to a paperless system by supervising the digitization process, ensuring quality control, and developing a comprehensive and user-friendly digital database.

• Supervise, mentor, and coordinate the daily activities of the archivist team.
• Ensure proper classification, storage, and retrieval of records and documents.
• Monitor and enforce archival best practices and confidentiality protocols.
• Provide training and guidance to team members on archiving procedures and technologies.

• Oversee the scanning and digitization of physical records, ensuring quality, accuracy, and completeness.
• Conduct regular audits and spot-checks to maintain high standards in document scanning and indexing.
• Develop and maintain a comprehensive, searchable digital database for quick and easy document access.
• Work toward and support the organization’s transition to a paperless record-keeping system.

• Assist with a variety of administrative tasks in the office as assigned or instructed by management as needed.
• Collaborate with departments to fulfill record requests and improve document management workflows.
• Maintain organized, secure, and up-to-date archives of both digital and physical files.
• Manage the disposal of the physical files relative to the retention policy.

• Post-secondary education or training in Archival Studies, Library, Business Administration, Business management diploma, or related field. A combination of equivalent education, training, and experience will be considered.
• A minimum of two (2) years of experience in the same role, administrative or office support role.
• At least two (2) years of experience in a supervisory or team lead position.

• Strong understanding of records classification systems, archival practices, and privacy/confidentiality policies.
• Proficient in database management systems, scanning equipment, and digital storage platforms.
• Proficiency in Microsoft Office (Outlook, Excel and Word) and Sharepoint.
• Excellent organizational and attention-to-detail skills.
• Strong leadership, communication, and problem-solving abilities.
• Ability to multitask, prioritize effectively, and work well independently and within a team.
• Professional demeanor with the flexibility to assist in various administrative duties as needed.

• Submit and maintain a clear police information check prior to beginning of employment and throughout employment.
• Ability to obtain positive evaluations and assessments and to effectively fulfill the responsibilities of their position as set out in their job description and employment agreement.
• Must adhere to the terms and conditions set out in the YFN Employment Agreement.
• Ability to maintain positive working relationships with the YFN Chief, Council, staff and members.
• Must have a valid bank account and Social Insurance Number.
• Must possess a valid BC driver’s license with a clear driver’s abstract.

This is a full-time, project-based position, and the role is expected to conclude once the project’s objectives have been achieved.

• Disability insurance
• Employee assistance program
• Extended health care (Dental and Vision)
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Wellness program