Digital Order Specialist

Our Purpose is to help our Customers, our Associates, our Suppliers, our Communities and our Shareholders in  Achieving Superior Performance ! This is what Applied Canada stands for. Applied® is a leading value‑added distributor of bearings, power transmission products, engineered fluid power components and systems, specialty flow control solutions, and other industrial supplies, serving MRO and OEM customers. With over 50 facilities located across Canada and 650 Associates, Applied® supports the steel, mining, forestry, agriculture, automotive, oil and gas, food processing, power generation, pulp and paper, and transportation industries, just to name a few.

In addition, Applied provides engineering, design and systems integration for industrial, fluid power, and flow control applications, as well as customized mechanical, fabricated rubber, fluid power, and flow control shop services.

Our Purpose is to help our Customers, our Associates, our Suppliers, our Communities and our Shareholders in  Achieving Superior Performance

SM ! This is what Applied Canada stands for. Applied® is a leading value‑added distributor of bearings, power transmission products, engineered fluid power components and systems, specialty flow control solutions, and other industrial supplies, serving MRO and OEM customers. With over 50 facilities located across Canada and 650 Associates, Applied® supports the steel, mining, forestry, agriculture, automotive, oil and gas, food processing, power generation, pulp and paper, and transportation industries, just to name a few.

In addition, Applied provides engineering, design and systems integration for industrial, fluid power, and flow control applications, as well as customized mechanical, fabricated rubber, fluid power, and flow control shop services.

We are currently seeking and have an immediate opening for a qualified and motivated individual to fill the position of  Digital Order Specialist . This role can be on‑site or hybrid remote/on‑site. Location is flexible for anywhere Applied operates in Canada, however preference is close to one of our major service centres.

Position Summary
Reporting directly to the  DOT (Digital Order Team) Manager , the successful candidate will work to provide leadership on customer portals across Applied Canada’s Service Centres in order to maximize profitability and efficiency. This role requires a strategic thinker and problem solver with a strong business analytic skill set (the ability to think outside the box) and a desire to improve our process and data.

Roles and Responsibilities

Handle and process large volumes of data efficiently, ensuring data integrity and accuracy for all digital/portal customers

Exhibit a strong interest in customer satisfaction and a desire to provide excellent customer service

Coordinate and collaborate with internal and external Accounts Receivable departments to ensure all assigned digital customer invoices are current

Effectively communicate with and direct internal CSSR/DOT members on portal processes, ensuring timely resolution of issues

Monitor and follow up on overdue invoices to expedite payment and resolve discrepancies

Maintain thorough records of invoicing activities and customer interactions

Identify opportunities to improve invoicing process and efficiency

Cultivate lasting relationships with customers while addressing overdue invoices

Resolve discrepancies or issues promptly and professionally

Actively involved in all digital sales activities

Demonstrate proficiency in meeting task deadlines through effective time management skills

Take lead on individual projects and incorporate them into personal schedule

Develop knowledge and expertise of best practices and end‑to‑end business processes

Demonstrates enthusiasm, a positive attitude and a strong desire to succeed

Ability to multitask effectively in a busy environment while consistently maintaining professionalism

Assist other branches by processing orders in a timely manner when DOT team members are unavailable

Provide guidance, training and support to other DOT members

Observe any opportunity for Continuous Improvement to reduce waste in digital/portal process

Prov…