Payroll Administrator

POSITION IMMEDIATELY AVAILABLE

Our client with a National footprint is looking for a candidate that can fulfill the following:

Formal Education:

• Degree in finance, accounting or related field.
• Certificate in payroll (advantageous)

Experience:

• 6-8years experience in payroll administration

Knowledge:

• Labour Legislation impacting on payroll
• Payroll calculations
• SARS requirements including tax directives
• Pay Space would be an advantage
• Proficiency in the following:
  Excel, Word, and Power Point

Duties:

• Philosophy
  • To ensure that payroll information is always correct and checked before being processed
• Processes:
  • Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, increases, transfers, contributions, and deductions, etc)
  • Communicate payroll deadlines, policies and procedures
  • Process adjustments on the Payroll system
  • Prepare all monthly reconciliations (salary, tax, medical aid, provident funds)
  • Prepare payroll-related management information as requested as well as providing payroll and leave reports to the business units monthly
  • Load invoices on SAGEX3 with adequate reconciliations to the payroll system
  • Prepare payment requisitions for all salary-related transactions, including directors’ remuneration and facilitate payment with the respective business units
  • Maintain adequate record-keeping and support for transactions recorded on the Payroll system
  • Register companies with the relevant authorities (SARS, Workmen’s Compensation and Department of Labour)
  • Prepare, reconcile and submit declarations in respect of EMP
    201’s, EMP
    501’s, UIF declarations and Compensation declaration) and facilitate payment with the respective business units
  • Generate and release employee IRP5’s and payslips
  • Administer the Group’s Medical Aid and Provident Fund portals including updating information, requesting schedules and querying inaccurate information provided
  • Provide support to the HR Team in terms of process integration and other information required (including but not limited to preparation on dummy payslips, manual leave calculations etc)
  • Prepare information for the internal and external auditors
  • Primary liaisons with the Pay Space consultants in respect of the Payroll system
  • Administer the payroll system and other related controls, including access controls and back-up management (including by not limited to new entity set ups, changing tax rates, monthly cut off deadlines)
  • Assist with queries from the respective authorities (SARS, Workmen’s Compensation and Department of Labour), internal auditors and external auditors
  • Assist with all staff related queries on a daily basis

  • Monthly maternity leave salary calculations

• People

  • Ability to communicate with a variety of individuals on all levels in order to obtain, confirm information and resolve queries

  • Work effectively in a team