Group Debtors Assistant Manager

An exciting career opportunity exists at Medipost Holdings for a Group Debtors Assistant Manager reporting to the Medipost Group Debtors Manager. This position is based in Gezina, Pretoria. The purpose of this position is to manage and guide the Medipost Holdings Debtors department. Will be the custodian of Daily bank reconciliation for deposits received. Responsible for allocation and reconciliation of all allocated payments on Medipost APP and submission of Monthly debit orders.

Reconciliation and management of bank deposit allocations.

• Ensure standardised documentation and processes is trained and maintained across the group.
• Apply off setting of supplier receivables and payable balances.
• Preparation of Debtor aging’s and provide feedback to management regarding Risk areas
• Achieve Cash Collection targets set for the Medipost group.
• Manage Escalation processes for unpaid claims until finalized.
• Handover of aged debt within timelines.
• Identifying uncollectable debt and prepare write-off analysis for financial year-end.
• Detailed file keeping of debt recovery on the financial drive for auditing purposes.
• Manage Adherence to Debt recovery and Payment allocation processes.
• Engagement with key accounts managers regarding overdue balances on contracts
• Ensure all receipts are timeously and correctly captured and allocated.
• Ensure timely and accurate invoicing in line with agreed billing contract terms.
• Perform credit checks and compliance requirements on new debtors
• Create new debtor accounts on K8 and Medipost App
• Handle customer inquiries and resolve any billing issues received

• Daily bank reconciliation for deposits received
• Distributing bank deposit lists for allocation
• Reconciliation of all allocated payments on the Medipost APP
• Creating debit and credit Journals for incorrect payment allocations
• Reconciliation and management of Cashier cash-ups.
• Reporting unallocated deposits to Management
• Reporting of irregularities to management
• Ability to reconcile member accounts and resolve queries

• Submission of Monthly debit orders
• Removal of unpaid debit order amounts from Profiles via Medipost Journal APP

• Ensuring that staff is trained on SOP’s and monitor adherence
• Conflict management
• Counselling & IR Interventions and appropriate levels of discipline maintained accurately.
• Identifying and reporting of concerns regarding employee’s behaviour and conduct.
• Manage time and attendance.
• Manage and monitor compliance to all company policies and procedures
• Compilation and updating of job descriptions and KPA’s as and when needed.
• Driving the growth and development of the team
• Ensure team is trained in the latest accounting standards and completes at least 5 training courses per annum, in line with roles and responsibilities
• Monthly one on one sessions with each team member, to provide feedback on KPA’s and track progress of PDP plan.

• Ad-hoc requests and tasks as per the Senior Financial Accountant
• Drive and execute ad hoc finance projects

• Financial Qualification, Degree or Diploma

• 5 Years Debtor’s Management experience in a large volume industry
• Microsoft Excel experience.
• Debtors function: payment allocation, Invoicing, Account reconciliation and debt collecting.
• ABSA Debit order APP experience.
• SAIPA

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Power Point
• Accounting software, for example K8 or Pastel
• ABSA Debit order APP

• Self and time management
• Staff Management
• Planning and organizing
• Business minded

“Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions” Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace”

“We are committed to building a team that represents a variety of backgrounds, prospectiv es and skills, the more inclusive we are the better our work will be. Should you however not hear from us within a period of 2 weeks, you can consider your application unsuccessful”

“Medi Post Holdings does not charge any fees at any stage of the recruitment process. Applicants are advised to be vigilant against fraudulent recruitment activities. Under no circumstances should any payment be made to secure a job offer with Medipost”