Procurement Administrator

Procurement of stock for Kawari Wholesalers and Medipost pharmacy from relevant suppliers according to ordering cycles determined by the procurement manager.

• Procurement conducted according to written SOPs, company policies and comply with GWP and GPP.
• Procurement 95% availability in the group on picking level. Measurement according to availability report.
• Placing of main orders by 08:00 the day the new supplier account open, and top-up orders 14 days after this date.
• Negative stock report management.
• Where stock is not available: ensure OOS letter/discontinuation letter available on M-drive.
• Stock take preparations and accurate stock take count of below 0.2% error rate on counting sheets.
• OTC List stock availability actioned as needed.
• Orders placed immediately on instruction from line manager.
• Prepare and raise purchase orders for chronic, special meds and oncology department.
• Creating of new barcodes on the Medipost App System.
• Block/Unblock stock items when items are out of stock or back in stock.
• Act as an intermediary between other relevant departments on purchasing processes.
• Ensure outstanding orders are followed up continuously.
• Ensure buy-outs from alternate wholesalers are done whenever there is no stock or a delivery will be late.
• Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations.
• Place purchase orders for the items required in the to-follow area (SBO).

• Good collaboration with colleagues and management (internal customers) and suppliers (external customers).
• Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations.
• Problems identified and escalated through relevant channels.
• Meeting and exceeding customer expectations.
• Liaise with order processing and receiving regarding the timelines for the arrival of stock.
• Advise other departments in the group, such as customer care and order processing on generic substitution.
• Ensure no stock is kept on the floor in the procurement office.
• Keep the office neat and tidy.
• Follow good housekeeping in accordance with GWP and GPP.

• Complete all ad hoc tasks that are given ensuring that it is completed in the time requirement that was given.
• Assist with stock take and stock take preparation.

• 2-3 years' buying experience within the pharmaceutical industry.

• Procurement Diploma/Degree.

• Registered with SAPC within the Wholesale environment.
• Soft Skills (conflict management, time management).
• Customer service orientation (internal customers).
• Able to work under pressure.
• Deadline oriented.
• Highly reliable.
• Collaboration with other confidentiality.
• Team player.
• Organised and tiny.

“Medipost Holdings is committed to the promotion of employment equity within the workplace which is a driving factor in all recruitment decisions” Medipost further encourages and welcomes applications from persons with disabilities in creating a diverse and equitable workplace”

“We are committed to building a team that represents a variety of backgrounds, prospectiv es and skills, the more inclusive we are the better our work will be. Should you however not hear from us within a period of 2 weeks, you can consider your application unsuccessful”

“Medi Post Holdings does not charge any fees at any stage of the recruitment process. Applicants are advised to be vigilant against fraudulent recruitment activities. Under no circumstances should any payment be made to secure a job offer with Medipost”