Manager Office

Job Purpose

Responsible for the organization and co-ordination of office operations procedures and resources to facilitate organizational effectiveness and efficiency.

• Plan and implement office systems layout and equipment procedures
• Maintaining the condition of the office and arranging for necessary repairs
• Maintain determine and replenish supplies and stationery
• Verify receipt of supply
• Handle internal customer inquiries and complaints
• Relationship management of suppliers
• Recording general office expenditure and managing the budget
• Monitor and ensure that internal processes are followed
• Register new staff on the biometric system.
• Summarize & report on the timekeeping of staff to the relevant department heads.
• Recording registered mail letters and managing the petty cash related to those costs.
• Accurate filing of documents.
• Organize & manage the parking requirements of all staff.

• Oversee the work of the subordinates and ensure that they are performing to the required standard.
• Ensure the smooth integration between the work of the subordinates.
• Ensure good housekeeping of the departments.
• Ensure the overall cleanliness of the inside of office parking area and perimeter of the building.

• Manage annual leave for the department
• Conduct performance reviews and complete the necessary documentation as required by the business.
• Monitor access telephone and photocopy usage of staff.

Office Based.

• Secretarial/Administrative related qualification required.
• Prior administrative experience required.
• At least 3 years people management experience required.
• Minimum of 3 years related office management/administrative experience required.
• Basic accounting experience required.

• Strong administrative skills.
• Attention to detail.
• Proficiency in the English language.
• Knowledge of the MDA Property System Software preferred.
• Good telephone etiquette.
• Basic report writing skills/written communication skills.
• MS Office skills required:

• Good report writing skills.
• Ability to deal with confidential information.
• Good timekeeping skills.

• Problem solving find solutions when emotions are involved.
• Reality testing be objective; see things as they really are.
• Impulse control resist or delay impulse to act.
• Flexibility adapting emotions thoughts and behaviors.
• Stress tolerance coping with stressful situation.
• Interpersonal relationships building mutually satisfying relationships.
• Social confidence be self-assured and at ease with people in all types of social situations.
• Multitasking dealing with several activities at a time enjoy being given new tasks before they have finished another.
• Persistence sticking with tasks not giving up dislike leaving things unfinished.
• Rule following adhere to rules and strictly follow work regulations.
• Attention to detail focus on details strive for perfection and be well organized.
• Planning enjoy making detailed plans and long-terms plans.
• Innovation creative and open-mindedness.

Skilled

Permanent

Market Related

Pretoria

Manager

Office Manager Experience,Microsoft Office,Management Experience,Quick Books,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping

Full-Time

1