Project Administrator Job Pretoria area,South Africa,Administrative/Clerical

Client: Border Management Authority

PURPOSE:

We are seeking a detail-oriented Project Administrator to join our team. As a Project Administrator, you will be responsible for maintaining project documentation, coordinating project schedules, and providing administrative support to the project team. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to multitask effectively. If you thrive in a fast-paced environment and have a passion for project management, we would love to hear from you.

Qualifications:

Diploma or degree in Business Administration, IT, or Project Management
Certification in project management (CAPM or similar) is an advantage

Certifications:

PMBOK/ or PRINCE II certification will be an advantage
Project Management Certification

Experience:

Proven working experience as a Project Manager (projects that require co-ordination of training and compiling of training manuals through both internal and third-party engagements would be a plus)
Strong working knowledge of Microsoft Office and MS Project
PRINCE II/ or PMBOK Project Experience
At least 3+ years relevant work experience in a fast-paced and performance-driven environment
Advanced MS Office skills required, MS Excel, MS PowerPoint and MS Word
Detailed practical knowledge of project management methodologies, tools and techniques with in-depth knowledge of at least one methodology
Ability to create and implement detailed project plans and conceptualise clients’ needs.
Strong PC skills and experience of system such as MS Projects, Smartsheet etc
Ability to multitask and working to tight deadlines.
Advanced MS Office skills required, MS Excel, MS PowerPoint and MS Word
Self-motivated with the ability to manage changing priorities and meet deadlines

Duties and Responsibilities:

Coordinate internal resources and third parties/vendors for the flawless execution of projects
Project Administration/ Reporting
Schedule project and milestones on official project scheduling tools/ systems
Administration of system milestones
Identify dependencies and interdependencies between projects and schedule accordingly
Monitor Draw, Generate, Analyse, update and escalate Follow up
Draw reports to monitoring, control, analyse all funding and spending
Closure including savings and overspending
Provide updates
Minutes taking, typing and distribution.
Creating and accurately typing up of all Templates;
Correspondence;
Reports;
Specifications;
Presentations.
Liaising with all support staff and clients on a regular basis.
Assist project teams with formatting as required.
Distribution of all correspondence.
Printing and binding of documents.
Boardroom management.
All pr0ject administration.
Catering for project team and clients / project events.
Travel arrangements —assist with all travel arrangements are made for project team.
Onboarding —assist with all onboarding arrangements for the project t8am and vendors.
Manage contact list and distribution lists.

Skills:

Attention to detail
Project Scheduling
Time Management
Problem Solving
Documentation
Flexibility
Teamwork
Change Management

Personal Attributes:

Solid organization and time-management skills
Good communication skills
Attention to detail
Collaborative and team-oriented
Conscientious and adaptable
Tolerant of risk
Work experience in a similar role
Hands-on experience with project management tools


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