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Office Administrator/ Coordinator Business Administration Virtual Assistant/ Remote Admin

Personal Assistant

Job in Pretoria, 0002, South Africa
Listing for: hays-gcj-v4-pd-online
Full Time position
Listed on 2026-01-22
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin
  • Business
    Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below

Your newpany

A reputable blue chip organisation, known for its customer-focused approach and distinctive brand personality.

Your new role

A busy PA role supporting two important board directors, with their extremely busy diaries, international travel and acting as gatekeeper by using initiative and making decisions on their behalf.
  • Diary & Inbox Management – Skilled in coordinatingplex schedules, prioritisingmunications, and acting as gatekeeper for senior leaders.
  • Meeting & Event Coordination – Experienced in organising venues, agendas, materials, and logistics for high-level meetings, conferences, and departmental events.
  • Minute Taking & Action Tracking – Confident in recording discussions, circulating actions, and ensuring timely follow-up to meet deadlines.
  • Travel & Logistics Planning – Proficient in arranging international travel, visas, amodation, and preparing detailed travel packs.
  • Onboarding & Team Support – Organised in setting up new starters, arranging equipment and passes, and supporting team initiatives.
  • Collaboration & Cover – Strong team player within PA/EAmunities, ensuring seamless cover and contributing to efficient ways of working.
  • Finance Administration – Experienced in processing expenses, raising purchase orders, managing invoices, and tracking budgets.
  • Supplier & Stakeholder Liaison – Skilled in managing supplier relationships and providing regular updates on billing and spend.
  • Confidential Document Handling – Trusted to prepare presentations and materials of a sensitive nature with discretion.

    • What you'll need to succeed

  • Previous experience as a PA to directors

  • Proven experience in a busy and fast-paced environment

  • Extensive diary management and organisation skills

  • Ability to use initiative and work autonomously

  • Time management and attention to details

    • What you'll get in return

  • Join a reputable and brand-lovedpany

  • Training and development opportunities

  • Fun perks including discounts

  • Culture andmunity

  • 20 days holiday + bank holiday (can buy up to 5 days)

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