Senior Coordinator

UP Professional and Support

DEPARTMENT OF FACILITIES MANAGEMENT

PEROMNES POST LEVEL 7

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

The Incumbent will oversee the entire tender / proposal / request for information (bid) process from start to finish. The person will also be responsible to coordinate with various departments and stakeholders, review documentation, and maintain records to support the bid process. The incumbent will ensure compliance with regulations and company standards while supporting the business in obtaining new service providers and contractors.

• Bid Coordination :
  Bid Preparation;
  Bid Publication;
  Bid Meetings;
  Bid Evaluation;
  Bid Award;
  Bid Documentation and Compliance ;
• Contract Administration;
• Preferential Procurement;
• Departmental Support and Communication.

• Relevant Bachelors/BTech ( NQF 7 ) in Supply Chain Management, Business Law or related field;
• 4 Years proven experience in bid administration, bid coordination or related role.

• Exhibit strong attention to detail in all administrative tasks;
• Ability to conduct investigations and provide analytical insights;
• Effective use of computer systems and software for documentation and reporting;
• Knowledge of B-BBEE regulations;
• Knowledge of business law;
• Ability to maintain confidentiality;
• Ability to convey information clearly and concisely, verbally and in writing, to ensure understanding;
• Ability to adhere firmly to codes of conduct and ethical principles;
• Ability to write and conceptualise reports and documents with clarity and precision;
• Ability to work under pressure and manage multiple deadlines;
• Ability to plan and organise work to achieve operational objectives;

• Certificates in bid management, procurement, or related areas can also be beneficial;
• 4 Years:
• Experience in Facilities Management ( e.g., construction, IT, engineering)
• Experience in procurement in an institute of higher education;
• Experience with B-BBEE regulations specifically construction sector code;
• Experience with management software ( People Soft, UP Tender System, UP Agreements System ) and Microsoft Office Suite ( Share Drive, Teams, Gmail ).

All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

Applicants are requested to apply online .ac.za and follow the link:
Careers@UP.

• A comprehensive CV
• Qualification Certificates
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 30 January 2026

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

Ms. Riana Venter, Tel:  (Job related queries)

Ms. Alinah Molebatsi Tel:  (Remuneration queries)

Should you not hear from the University of Pretoria by 30 April 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference will be given but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials and credit record in good standing.

The University of Pretoria reserves the right to not fill the advertised positions.