Secretary,Administrative/Clerical Job Pretoria area,South Africa,Administrative/Clerical

Position: Secretary I
Description

Duties and responsibilities

Liaising with clients telephonically

Conducting internet searches

Requesting searches from Trade Marks Office and Companies & Close Corporations Office

Sending and receiving e-mails, sending faxes and other general secretarial duties, such as photocopying and scanning documents

Preparing and handling routine correspondence

Preparing and collating annexures for affidavits and summonses

Downloading and printing photographs

Typing litigation documents, including affidavits, letter of demands, particulars of claim and court notices

Assisting with preparing, paginating and indexing High Court papers

Monthly invoicing and account related work (WIP list, etc.)

Opening and maintaining files on Patricia

Document generation on Worksite.

Updating and maintenance of Patricia and Maestro records

Patricia diary management and maintenance

Opening/closing files

Answering telephone calls and taking detailed telephone message

Arranging travel and preparing itineraries including flights and accommodation

Requirements

Skills and knowledge

A methodical, meticulous person

Ability to speak and write English.

Excellent spelling skills are essential.

Ability to draw up basic letters and faxes, etc.

Ability to work independently, to work under pressure and to use own initiative.

Ability to prioritise and have good organizational skills.

Excellent telephone etiquette

Flexibility about time

Good people skills are essential.

Qualification/s

Matric or equivalent qualification

Secretarial Diploma / Certificate (preferably legal)

Computer literacy

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Job Posting Language

Secretary, Administrative​/Clerical

Secretary, Administrative/Clerical