Financial Assistant

Medipost Pharmacy is looking for a Financial Assistant with 5 years experience in an Accountant or bookkeeper role or similar role, with experience on Pastel and excel, Frontier system, Bookkeeping and Reconciliations, This role will focus on perform the following functions in relation to the Medipost Holdings Group:
• Reconciliation of creditors balances back to statements received
• Cost allocation
• Preparation of supporting documents for payments
• Administrative tasks in relation to supplier management, for example opening and closing of account, coupled with inventory items linked to each account.

MAIN RESPONSIBILITIES:

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Reporting and Reconciliation

• Prepare balance sheet reconciliations
• Assist in completing stock counts at appropriate intervals and reconciled to the financial records of each entity.
• Assist in various documentation preparation such as pulling invoices, preparing for BBEE audits, preparing documentation required by banks.
• Ensure the correct matching of payments against invoices in debtors agings.

Creditors Management

• Use standardised documentation and processes is utilised maintained across the group.
• Pay suppliers on time, the correct amount and there is a valid agreement in place.
• Reconciliation of the accounting transactions to the supplier statement is prepared and balanced for every payment, or at least once per month.
• Ensure Suppliers are paid the correct amount and on time.
• Ensuring that all goods and services have been received or rendered prior to payment preparations.
• Ensuring that the matching of payment to supplier invoices is done on the accounting records.
• Following up with cost centre for outstanding payments support.
• Ensuring that relevant approvals, in line with Group Procurement policy have been obtained before payment preparations.
• Ensuring that Supplier invoices are valid Tax invoices and match registered supplier details.
• Ensuring all supplier records such as registration documents and bank confirmation letters are adequately stored and maintained on a central drive.
• Capturing invoices into the relevant accounting system according to the nature and cost centre per the payment request submitted.
• Provide inputs to the Major Creditors Recon.
• Ensure proper management of the beneficiaries on the bank and regular beneficiary list clean ups.
• Adequate maintenance of the creditors details and Masterfile on K8 and Medipost App.

• Ensuring that delivery notes are obtained and filed for all stock purchases.
• Reconciling the Supplier statements to Medipost App or K8
• Ensuring all deviations between the Medipost app and supplier statements are followed up on and resolved monthly
• Ensuring that Credit notes are posted on the supplier ledger for all off sets, all off sets amounts owed to Medipost

• Prepare monthly income statement reconciliations (such as travel and accommodation reconciliations, cleaning and consumables reconciliations, bank charges allocations, variable rental agreements etc)
• Prepare monthly income statement reconciliations (such as travel and accommodation reconciliations, cleaning and consumables reconciliations, bank charges allocations, variable rental agreements etc
• Reconciliation of the different bank accounts to the ERP or accounting system
• Monitor monthly expenses and notify management when excessive costs are experienced per month
  
  Ensure that cost allocations are done correctly between different profit segments (including shared costs to be allocated on an activity-based method)
• Ad hoc billing as required, including intercompany billing for shared services rendered within the group

• Completing ad hoc analysis as required by the business from time to time
• Comprehensive report on BBBEE and ensuring that new suppliers meeting the necessary requirements before being approved as suppliers
• Filing of supporting documentation, in one centrally agrees storage place
  
  Investigations and reconciliations as required by management
• Resolving disputes with suppliers
• Assist creditors managers with supporting documentation for external/BEE audits
• C omplete at least 5 training courses per annum, in line with roles and responsibilities
• Drive and execute ad…