Accounting Specialist II - Public Works; Prescott

Position: Accounting Specialist II - Public Works (Prescott)
Under general supervision, performs various complex accounting and clerical functions which requires expertise in a concentrated technical or specialized work area specific to the assigned department.

* Performs accounting and bookkeeping operations unique to the division or department assigned.

* Processes accounts payable by authorizing payment and entering payment information into financial and/or case management systems.

* Processes payroll/timesheets by tracking and/or verifying hours and entering information into payroll system.

* Maintains related filing systems and makes journal entries.

* Checks invoices against purchase orders for accuracy and forwards for approval to pay.

* Prints checks, obtains signatures and distributes through mail and/or pick up.

* Enters billing and/or claims information into computer; mails bills and receipts incoming payments.

* Audits payable, claims, purchase orders and/or invoices, checking for accuracy of data entry and adherence to County policies and procedures and researches and corrects errors.

* Posts and balances accounts receivable, sends through processing machinery and/or makes daily or weekly bank deposits; balances cash drawer; reconciles general ledger and deposits funds.

* Types letters, memos, charts, labels, reports, purchase orders, requisitions, forms, or other correspondence.

* Prepares complex, routine, and non-routine reports (including annual reports) as requested, including those required by local, state, and federal agencies utilizing a variety of software.

* Receives, sorts and summarizes material, including budget information, for the preparation of reports; prepares work reports; interprets and explains administrative decisions, policies and instructions.

* Enters and retrieves information from a computer terminal; uses the computer system to retrieve a variety of daily, monthly, and yearly reports.

* Provides customer service and support; responds to inquiries and/or directs individuals to the appropriate area or assists them with information, providing applications, or answering questions.

* Disseminates a variety of information to various agencies, divisions, or departments via telephone, mail, fax, or email.

* May train other staff members.

* Performs other job-related duties as assigned.

Education:

High school diploma or equivalent.

Experience:

A minimum of five (5) years of experience in general and/or governmental accounting.

Additional Requirements:

Must possess a valid Arizona driver's license.

Required Knowledge, Skills, and Abilities:

Knowledge of:

* Principles, theories, practices, and concepts of accounting including cost accounting, governmental accounting, enterprise accounting and accounting analysis procedures.

* Policies and procedures, codes, ordinances, and departmental operating standards in assigned department.

* Report preparation and records management techniques.

* Applicable state, federal and local ordinances, laws, rules, and regulations.

* Basic principles and practices of accounting.

* Computer applications and hardware related to the functions of the job.

* Customer service techniques.

* File maintenance procedures and practices.

* Business English, spelling, grammar, punctuation, and composition.

* Clerical office practices and procedures.

* Research techniques and report writing.

* Current Microsoft Office software.

* Filing and recordkeeping.

Skill in:

* Performing accounting and mathematical functions.

* Researching, compiling, and summarizing a variety of informational and statistical data and materials.

* Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.

* Establishing and maintaining effective working relationships with employees, other agencies, and the public.

* Organization and adherence to detail.

Ability to:

* Gather, analyze, audit, and interpret accounting records, financial statements, computer printouts and reports of financial and accounting systems for completeness and accuracy.

* Organize and prioritize workload to meet established deadlines.

* Maintain accurate and up to date records and documentation.

* Maintain confidentiality and discretion at all times.

* Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.

* Keep management informed of key operating issues affecting the department.

* Remain current in knowledge required to perform assigned duties.

* Handle confidential matters and maintain discretion always.

* Act with courtesy, tact, and diplomacy.

Work Environment:

The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:

Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent…