Administrative Specialist - Public Works

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY Administrative Specialist Public Works Department

Hiring Range: $21.02 to $26.28 Per Hour

FLSA Status:
Non-Exempt

Pay Grade: 105

Full Pay Range: $21.02 to $31.54 Per Hour

Final date to receive applications: 01/29/2026

Major Benefits for Full-Time Regular Employees:

• A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching
• Paid time off up to 20 days in first year of employment
• 10 paid holidays and 1 floating holiday per year
• Free employee only coverage for medical, dental, vision, short-term disability, and life insurance
• Free family coverage for select medical and dental plans
• Pension and long-term disability through Arizona State Retirement System,  for more details
• Supplemental benefits such as deferred compensation plans and additional life insurance

Performs clerical, technical, and diversified administrative support; helps maintain a variety of digital programs, databases, and systems, including computer maintenance management system, payroll, financials, records retention, training and safety records, regulatory reports, and other associated programs within assigned department.

• Provides high-level administrative and office support, including specialized program support for assigned departments or functions.
• Serves as the primary point of contact by answering, screening, and directing phone calls; greeting and assisting visitors; responding to general inquiries and complaints; and referring matters as appropriate.
• Manages scheduling and coordination, including maintaining calendars, scheduling appointments, and reserving conference rooms.
• Prepares, types, proofreads, and finalizes a variety of documents, including correspondence, reports, forms, work orders, requisitions, invoices, bids, and training materials.
• Conducts research and prepares reports, spreadsheets, and other supporting documentation.
• Processes financial and administrative transactions, including billings, invoices, P-Cards, credit card transactions, purchasing, deposits, and refunds, depending on department assignment.
• Provides payroll support by reviewing time records for accuracy and responding to basic payroll and policy questions.
• Serves as department purchasing support by ordering supplies and office equipment, maintaining inventory, and coordinating equipment repair and servicing.
• Organizes, maintains, and retrieves paper and electronic records; assists with records retention schedules; assists with public records requests; and assists with preparing regulatory reports as needed.
• Maintains departmental databases and files; collects, tracks, and reports data; and manages safety and training records.
• Provides administrative support to management, assigned projects, and special programs.
• Assists employees and crews with research, information requests, travel arrangements, and other administrative needs.
• Open, sorts, and distributes incoming mail.
• Attends required meetings and performs other duties as assigned.

Education and/or

Experience:

High school diploma or equivalent; three (3) years of full-time administrative work experience, including customer service in an office environment and proficiency in computer programs utilizing Windows computer applications; or any equivalent combination of education, experience and training which provides the knowledge and abilities necessary to perform the essential functions of the position.

Licensing, Certification, and Other Requirements:
Possess a valid Arizona driver's license.

City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are:
Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice.

• Knowledge of public relations and customer service principles, practices, and techniques.
• Knowledg…