Executive Assistant

Executive Assistant – General Atomics Aeronautical Systems

General Atomics Aeronautical Systems, Inc. (GA‑ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high‑resolution surveillance systems.

The Agile Mission Systems (AMS) at GA‑ASI in San Diego, CA is a growing center of excellence seeking an Executive Assistant to provide direct assistance to the Vice President of AMS.

• Manages access to the executive and maintains their schedule, which requires contact with high‑level internal and external customers or officials.
• Has access to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment. Communicates with executive, administrative and management personnel to gather or convey relevant information, initiates special reports and completes a variety of administrative assignments.
• Coordinates the executive’s schedule and ensures they are made aware of issues that need immediate attention.
• Interfaces with senior executives as well as a variety of customers and visitors to gather and prepare information relative to the executive’s functions.
• Coordinates the preparation and review of correspondence, reports, and presentations for internal and external audiences.
• Plans, schedules and coordinates executive meetings, events, and travel arrangements.
• Tracks progress of delegated staff assignments and may coordinate activities between departments.
• Screens calls, prioritizes mail and maintains a follow‑up system to ensure completion of each task or project.
• Maintains confidential and specialized files and/or records.
• Utilizes judgment in determining which tasks can be handled and which tasks need to be directedစာ to the executive or other members of the organization.
• May provide guidance and/or direction to other staff.
• Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
• Expected to work in a safe manner in accordance with established operating procedures and practices.
• Other duties as assigned or required.

• High School diploma and six or more years of progressively broadening office administration experience, including experience supporting senior management or executive positions (or equivalent experience).
• Comprehensive knowledge of the general and specific aspects of the job.
• Ability to maintain the confidentiality of sensitive information.
• Excellent organizational skills and ability лара to establish priorities.
• Apt Zeppelin to identify complex problems, explain situations and solve them.
• Interpersonal, verbal and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors.
• Understanding of applicable policies and procedures as well as relevant regulations.
• Excellent knowledge of computer operations and applications.
• Ability to work both independently and.') in a team environment; essential for working extended hours as required.

• Job type:
  Full‑time (Hourly)
• Salary range: $87,070 – $132,963
• Seniority level:
  Mid‑Senior level
• Location:
  
  San Diego, CA

We recognize and appreciate the value and砛 contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.