Administrative Office Coordinator - Behavioral Healthcare

Administrative Office Coordinator

Location: Pottstown, PA

Salary Range: $20–$22 per hour

Schedule: Monday through Friday, 8:30 AM – 4:30 PM

Pyramid Healthcare is dedicated to offering the highest quality of care to those we serve. A focus on client‑focused care establishes our family of brands as respected leaders in addiction treatment, mental health recovery and eating disorder treatment modalities.

Pyramid Healthcare offers comprehensive behavioral healthcare defined by supportive environments that offer patients the strength they need to overcome life’s challenges. We offer behavioral healthcare services – psychiatry, addiction recovery, mental disorder treatment, etc. – that allow clients at all stages of recovery or rehabilitation to reclaim health and well‑being.

The Administrative Office Coordinator is an exciting and pivotal role in managing the dynamic administrative operations of our Pottstown site! This position is the friendly first point of contact for clients and visitors, providing essential administrative support to our amazing psychiatric staff, and ensuring the smooth, day-to-day functioning of office activities.

• Oversee administrative operations and perform receptionist duties for our valued clients and visitors
• Support our dedicated psychiatric staff with administrative tasks, including preparing charts and collecting copays
• Schedule appointments and manage medical record requests with precision
• Maintain accurate and up-to-date clinical and administrative records to keep everything running smoothly
• Ensure office equipment is properly maintained and operational for a seamless experience
• Manage office supply purchases, petty cash, and weekly bank deposits to keep our operations thriving
• Perform additional duties as needed to support overall office operations with enthusiasm!

• High attention to accuracy in data entry – we value precision!
• Ability to work collaboratively with our incredible clinical and psychiatric staff
• Strong interpersonal skills and the ability to handle challenging phone calls with professionalism
• Excellent customer service and communication skills that shine!
• Sound decision‑making and problem‑solving abilities to tackle any challenge
• High school diploma or equivalent required.

We are committed and proud to live our CORE values and use them to inspire those around us. Our employees are expected to align with these values, behaviors, and standards. We are held accountable for upholding these CORE Values:
INTEGRITY is striving to be honest, transparent, and ethical when dealing with clients, staff, and the community.
DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily.
COLLABORATION is a steadfast, team‑focused approach; working together to achieve excellence.
PASSION is genuine, compelling, and relentless desire to improve lives and support Pyramid Healthcare’s mission.

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Paid Time Off
• 401(k) with Company Match
• Tuition Reimbursement
• Employee Recognition Programs
• Referral Bonus opportunities
• And More!

To learn more about Pyramid Healthcare, and how you can achieve personal and professional growth, visit us at: (Use the "Apply for this Job" box below)..

Pyramid Healthcare, Inc. is proud of its diverse workforce, and is an Equal Opportunity Employer.