Personal Assistant

Key Result Areas of the Role

• Establishing and maintaining efficient office systems and ensuring the provision of a full secretarial and administrative service for the Hospital & HD.

• In conjunction with HD, ensuring effective co-ordination and reporting of quality systems

• In conjunction with HD ensuring all policies and procedures are maintained and up to date.

• Ensuring all Policies & Procedures are adhered to.

• Co-ordinating reports for submission to various external and internal bodies.

• Organising meetings, venues and book accommodation where required, plus prepare agendas.

• Taking and producing minutes as and when required.

• Ensuring post and e-mails are actioned promptly.

• Liaising with external parties and agencies as required.

• Establishing and maintaining an effective filing system, to include paper and electronic.

• Preparing and administering Clinical Governance meetings.

• Undertaking any other tasks requested that are commensurate and reasonable with the post holders level of responsibility.

• Complying with the guidelines laid down regarding confidentiality, disclosure of information and Data Protection.

• Maintaining as confidential at all times information relating to patients, staff and hospital business.

• Participating in the Company’s appraisal process.

• Maintaining mandatory and professional development requirements.

• Attending meetings relevant to the department, and internal / external training events as and when required.

• Taking personal responsibility for ensuring the work practices and the environment meet the requirements of the Health and Safety at Work legislation and reporting all deficits to management.

• Undertaking any other reasonable requests as made by your Line Manager.

• Providing cover for colleagues within the department when they are absent and/or on annual leave.
To be successful as a PA to Hospital Director you’ll need:
Skills/Knowledge

• Experienced and proficient in all Microsoft Office products including Word, Excel, Powerpoint

• Verbal and written communication skills

• Administrative and secretarial skills

• Telephone systems

• Minute taking

• Organisational skills

• Interpersonal skills

• Numerical and verbal literacy skills

• Diplomatic when dealing with sensitive matters

• Ability to make judgments unaided and to work proactively

• Able to maintain confidentiality at all times