Scheduling Coordinator - Maryview Medical Center

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Scheduled Weekly

Hours:

32

Work Shift: Days/Afternoons (United States of America)

Bon Secours

As a faith-based and patient-focused organization, Bon Secours exists to enhance the health and well-being of all people in mind, body and spirit through exceptional patient care. Success in this goal requires a culture of compassion, collaboration, excellence and respect. Bon Secours seeks people that are committed to our values of compassion, human dignity, integrity, service and stewardship to create an environment where associates want to work and help communities thrive.

Role Type: Full time, 32 hours/week (Three to four shifts during the week from 10AM to 6PM; every fourth weekend from 9AM to 5PM)

Experience: Prior hospital staffing experience highly preferred!

Job Summary:

The Centralized Staffing & Scheduling Coordinator performs all scheduling, staffing, and timekeeping responsibilities for designated work areas within scope. This includes creating and editing schedules to fill open shifts, timecard management, as well as mobilizing staff for daily needs that surface less than 24 hours before the start of a shift (cancellation, flexing, floating, and management of unplanned shift vacancies, as well as daily maintenance of unit/department schedules).

This role utilizes an electronic staffing system platform and requires strong communication with multiple stakeholders and leaders.

• Creates and edits schedules for nursing departments into the electronic scheduling system following all hospital policies, procedures, and guidelines. Assigns specialty roles particular to each unit’s operational needs.
• Prepares accurate daily and/or shift work schedules, reflecting forecasted needs in collaboration with nurse managers.
• Approves or denies all schedule requests based on skill mix and needs of the unit, with communication to unit managers as appropriate.
• Balances and publishes schedules at the end of the self-scheduling period to ensure all skill mixes are covered for unit efficiency; determines the vacancy rate for various roles and posts incentive shifts in accordance with policy.
• Adjusts schedule to accommodate needs by acquiring additional personnel or reducing scheduled staff. Contacts available staff to best provide for unit care requirements using available resources to fill open shifts.
• Within 24 hours of shift time, determines complex department staffing needs and arranges appropriate coverage and communicates to the units.
• Receives sick call notifications and manages unplanned shift vacancies; evaluates market staffing as a whole system to determine needs for recruiting associates for open shifts, leveraging technology to maximize inpatient resources with minimal fiscal impact to the hospital organization.
• Maintains daily maintenance of unit/department schedules within the electronic staffing system. Communicates critical or immediate staffing needs to nurse manager or their designee.
• Approves or denies all timecard requests with attestations, with communication to unit managers as appropriate.
• Prepares timecards for readiness for manager approval (Review and clean up exceptions).
• Maintains staffing related records, files, and reports. Distributes reports to appropriate leaders as determined by manager.
• Assists with allocation of agency resources and other duties as assigned pertaining to contract labor.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Associate degree in business, Data Management, or Related Field (preferred)

None

1 year experience with staffing & scheduling software (required)

Previous experience in a healthcare setting (preferred)

Bon Secours is an equal opportunity employer.

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